Configure Transport Routes

Configure Transport Routes

Set up bus routes with stops, timing, and vehicle assignments.

Time required: 15-20 minutes per route

Prerequisites

• Transport Manager or Admin role
• Vehicles configured
• Stop locations defined

Steps

Step 1: Navigate to Routes

1. Go to OpenEduCat -> Transportation -> Routes
2. Click Create

Step 2: Enter Route Details

Field	Required	Description	Example
Route Name	Yes	Descriptive name	”Route A - North Zone”
Route Code	Yes	Short identifier	”RT-A”
Type	Yes	Morning/Evening/Both	”Both”
Vehicle	Yes	Assigned vehicle	”Bus 001”
Driver	Yes	Assigned driver	”John Driver”

Step 3: Add Stops

1. Go to Stops tab
2. Click Add a line
3. For each stop:

Field	Required	Description	Example
Stop Name	Yes	Location name	”Main Street Corner”
Sequence	Yes	Order in route	1
Pickup Time	Yes	Morning pickup	07:15
Drop Time	Yes	Evening drop	16:30
Landmark	No	Reference point	”Near Bank”

Step 4: Configure Timing

Field	Description
Start Time	Route begins
End Time	Route ends
Duration	Estimated total time
Buffer	Extra time allowance

Step 5: Set Capacity

Field	Description
Vehicle Capacity	Max students
Current Students	Currently assigned
Available Seats	Remaining capacity

Step 6: Save Route

Click Save to create the route.

Route Types

Type	Description
Morning	Pickup to school
Evening	School to home
Both	Round trip
Special	Events, trips

Stop Configuration

Add New Stop

1. Go to Transportation -> Stops
2. Click Create
3. Enter stop details:

Field	Description
Name	Stop name
Address	Full address
Coordinates	GPS location
Zone	Geographic zone
Landmark	Reference point

Stop on Map

View stops visually:

1. Go to route record
2. Click View Map
3. See all stops plotted
4. Optimize route order

Assign Students

From Route

1. Open route
2. Go to Students tab
3. Click Add Students
4. Select students
5. Assign stop for each

From Student

1. Open student record
2. Go to Transport tab
3. Select route and stop
4. Save

Route Schedule

Daily Schedule

Day	Status
Monday	Active
Tuesday	Active
Wednesday	Active
Thursday	Active
Friday	Active
Saturday	Inactive
Sunday	Inactive

Holiday Handling

Configure holidays:

1. Set route as inactive on holidays
2. Or create special schedule

Field Reference

Route Record

Technical Field	UI Label	Type	Notes
name	Route Name	Char	Required
code	Route Code	Char	Unique identifier
route_type	Type	Selection	Morning/Evening/Both
vehicle_id	Vehicle	Many2one	Assigned vehicle
driver_id	Driver	Many2one	Assigned driver
capacity	Capacity	Integer	Max students
is_active	Active	Boolean	Route status

Route Stop

Technical Field	UI Label	Type	Notes
route_id	Route	Many2one	Parent route
stop_id	Stop	Many2one	Stop location
sequence	Sequence	Integer	Order
pickup_time	Pickup	Float	Morning time
drop_time	Drop	Float	Evening time

Reports

Report	Description
Route List	All routes summary
Stop Report	Stops with students
Capacity Report	Vehicle utilization
Timing Report	Schedule accuracy

Troubleshooting

Route not appearing

Check:

• Route is active
• Vehicle is assigned
• Schedule is current

Cannot add stop

Verify:

• Stop is created in system
• Not already in route
• Sequence is unique

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Related: Track Vehicles | Student Assignment