Manage Transportation Vehicles

Manage Transportation Vehicles

Configure vehicles for student transportation with capacity and driver assignment.

Time required: 5-10 minutes per vehicle

Prerequisites

• Transportation Manager role
• Fleet module configured
• Driver partners created

Concepts

Vehicle Integration

OpenEduCat vehicles extend Odoo Fleet:

fleet.vehicle (Odoo Fleet)
    └── op.vehicle (OpenEduCat Extension)
        └── capacity field added

Create a Vehicle

Step 1: Navigate to Vehicles

1. Go to Transportation → Vehicles
2. Click Create

Step 2: Enter Vehicle Details

Field	Required	Description	Example
Model	Yes	Vehicle make/model	”Blue Bird Vision”
License Plate	Yes	Registration number	”SCH-1234”
Capacity	Yes	Maximum passengers	45
Driver	No	Assigned driver	”John Driver”
Active	No	Availability toggle	True

Step 3: Capacity Validation

System validates:

Capacity must be > 0

Error if capacity is 0 or negative.

Step 4: Save

Click Save. Vehicle is ready for route assignment.

Fleet Integration

Access Fleet Details

From op.vehicle record:

1. Click linked Vehicle field
2. Opens fleet.vehicle form with:
   • Maintenance records
   • Fuel logs
   • Contracts
   • Odometer readings

Fleet Fields Available

Field	Source	Description
Name	fleet.vehicle	Vehicle identifier
Model	fleet.vehicle	Make and model
License Plate	fleet.vehicle	Registration
Driver	fleet.vehicle	Assigned driver
Capacity	op.vehicle	Passenger limit

Driver Assignment

Set Vehicle Driver

1. Open vehicle record
2. Select Driver (res.partner)
3. Save

Driver Requirements

• Driver must be a res.partner record
• Typically linked to employee or contact
• Appears on route line records automatically

Assign Vehicle to Route

Step 1: Open Route

1. Go to Transportation → Routes
2. Open or create route

Step 2: Select Vehicle

Field	Description
Vehicle	Select from op.vehicle records

Step 3: Capacity Check

Route validates total passengers against vehicle capacity.

View Options

List View Columns

Column	Description
Name	Vehicle identifier
License Plate	Registration number
Capacity	Maximum passengers
Driver	Assigned driver
Active	Status

Search and Filter

Filter	Purpose
By Name	Find specific vehicle
By License Plate	Search by registration
By Capacity	Group by size
Archived	Show inactive vehicles

Capacity Management

View Current Usage

Check route stop totals against vehicle capacity:

1. Open route record
2. Count total passengers across stops
3. Compare to vehicle capacity

Capacity Exceeded

If stops have more passengers than capacity:

• Validation error on stop save
• Redistribute passengers or change vehicle

Field Reference

Vehicle (op.vehicle)

Technical Field	UI Label	Type	Notes
vehicle_id	Fleet Vehicle	Many2one	Required, cascade delete
capacity	Capacity	Integer	Required, must be > 0
active	Active	Boolean	Default: True
company_id	Company	Many2one	Multi-company

Inherited from fleet.vehicle

Field	Type	Description
name	Char	Vehicle name
license_plate	Char	Registration
model_id	Many2one	Vehicle model
driver_id	Many2one	Driver partner

Vehicle Maintenance

Access Maintenance via Fleet

1. Open vehicle
2. Navigate to linked fleet.vehicle
3. View Maintenance tab

Maintenance Records Include

• Service history
• Scheduled maintenance
• Repair records
• Cost tracking

Troubleshooting

Vehicle not appearing in route dropdown

Check:

• Vehicle is active (not archived)
• You have access permissions
• Company matches route company

Capacity validation error

Verify:

• Capacity field is > 0
• Total route passengers ≤ capacity

Driver not showing

Ensure:

• Driver is a valid res.partner
• Partner has appropriate access
• Fleet vehicle has driver assigned

Cannot delete vehicle

Vehicle may be referenced by:

• Active routes
• Historical route lines
• Archive instead of delete

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Related: Manage Stops | Assign Students