Timetable Management

Timetable Management

Schedule classes, manage sessions, and organize academic calendars.

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Overview

The Timetable module provides:

• Sessions - Individual class meetings with time, location, faculty
• Timing Periods - Define standard class time slots
• Timetable Generation - Bulk create sessions from templates
• Calendar Views - Visual schedule management
• Conflict Detection - Prevent double-booking

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In This Section

Guide	Description	Time
Define Time Periods	Set up class time slots	10 min
Create Sessions Manually	Add individual class sessions	5 min
Generate Timetable	Bulk create weekly schedule	15 min
Manage Sessions	Confirm, complete, cancel sessions	5 min
Timetable Reports	Print schedules for students/faculty	5 min

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Quick Start

Create a class session

1. OpenEduCat > Timetable > Sessions
2. Click Create
3. Select faculty, course, batch, and subject
4. Set date/time and classroom
5. Click Save

Detailed guide →

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Key Concepts

Sessions

A session represents a single class meeting:

• Has a specific date and time range
• Assigned to faculty, course, batch, and subject
• Optionally linked to a classroom
• Moves through workflow states

Timing Periods

Pre-defined time slots for classes:

• “Period 1: 9:00 AM - 9:45 AM”
• “Period 2: 10:00 AM - 10:45 AM”
• Used in timetable generation

Session Workflow

┌─────────┐    Confirm    ┌──────────┐    Done     ┌─────────┐
│  Draft  │ ────────────> │ Confirmed│ ──────────> │   Done  │
└─────────┘               └──────────┘             └─────────┘
     │                          │
     └──────── Cancel ──────────┘
                   ↓
              ┌─────────┐
              │ Cancelled│
              └─────────┘

State	Description	Next Actions
Draft	Session created, not final	Confirm, Cancel
Confirmed	Approved, ready to occur	Done, Cancel
Done	Session completed	-
Cancelled	Session cancelled	Set to Draft

Constraint System

Prevent scheduling conflicts (configurable in Settings):

Constraint	What It Prevents
Faculty	Same teacher in two places at once
Classroom	Same room double-booked
Batch	Same class in two sessions
Batch + Subject	Same class + subject combination

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Prerequisites

Before using Timetable:

• Course and Batch configured
• Faculty members created
• Subjects assigned to courses
• (Optional) Classrooms created
• Timetable module enabled

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User Permissions

Role	Can Do
Timetable User	View sessions, mark done
Timetable Manager	Create sessions, generate timetable, settings

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Related Topics

• Attendance Tracking
• Classroom Setup
• Faculty Management