Manage Student Profile

Manage Student Profile

Edit and update student information including personal details, academic records, and contact information.

Time Required: 5-15 minutes Module: Core User Role: Student Manager, Admin

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Prerequisites

• Student record exists in the system
• Appropriate permissions to edit student data

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Steps

Step 1: Navigate to Student Record

1. Go to OpenEduCat > Student > Students
2. Use search or filters to find the student
3. Click to open the student profile

Step 2: Edit Personal Information

Click Edit and update basic information:

Field	Required	Description	Example
First Name	Yes	Student’s first name	”John”
Middle Name	No	Middle name	”Michael”
Last Name	Yes	Family name	”Smith”
Gender	Yes	Male/Female/Other	Male
Date of Birth	Yes	Birth date	2005-05-15
Blood Group	No	Medical information	A+
Nationality	No	Country of citizenship	United States

Step 3: Update Contact Information

Navigate to the Contact tab:

Field	Description	Example
Email	Primary email	student@email.com
Phone	Phone number	+1-555-0100
Mobile	Mobile number	+1-555-0101
Address	Current address	123 Main St, City

Step 4: Update Academic Information

In the Academic tab:

Field	Description
Admission Number	Unique student ID
Category	Student category (if applicable)
Academic Year	Current academic year
Section	Class section

Step 5: Save Changes

1. Review all changes
2. Click Save to update the profile

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Profile Tabs Overview

Tab	Contents
Personal	Name, DOB, gender, photo
Contact	Email, phone, address
Academic	Enrollment, courses, batches
Parents	Parent/guardian information
Documents	ID cards, certificates
Health	Medical information
Fees	Payment history

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Upload Student Photo

Add Profile Picture

1. Click the image placeholder in the student form
2. Select an image file from your computer
3. Image is automatically resized

Requirements:

• Format: JPG, PNG
• Recommended size: 300x300 pixels
• Maximum size: 2MB

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Update Documents

Add Document

1. Go to Documents tab
2. Click Add a line
3. Upload document file
4. Enter document details

Field	Description
Document Type	Birth certificate, ID card, etc.
Document Number	Reference number
Issue Date	When issued
Expiry Date	Validity end date

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Field Reference

Student Record

Technical Field	UI Label	Type	Notes
name	Name	Char	Computed from first/last
first_name	First Name	Char	Required
last_name	Last Name	Char	Required
middle_name	Middle Name	Char	Optional
gender	Gender	Selection	m/f/o
birth_date	Date of Birth	Date	Required
email	Email	Char	Unique
phone	Phone	Char	Contact number
image_1920	Photo	Binary	Profile picture

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Troubleshooting

Cannot edit student record

Problem: Edit button not available or fields are read-only.

Solutions:

1. Check your user permissions
2. Verify student is not archived
3. Some fields may be locked after certain states

Photo not uploading

Problem: Image upload fails or doesn’t display.

Solutions:

1. Check file size (max 2MB)
2. Use supported format (JPG, PNG)
3. Try a different browser
4. Clear browser cache

Email already exists

Problem: “Email must be unique” error.

Solution:

• Each student must have a unique email
• Check for duplicate records
• Use different email or merge duplicates

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Related

• Student Records
• Create Portal User
• Link Parents

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Last updated: January 2026