Enroll in Course

Enroll in Course

Enroll students in courses and batches to begin their academic journey.

Time Required: 5-10 minutes Module: Core User Role: Admission Officer, Student Manager

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Prerequisites

• Student record created
• Course exists in the system
• Batch configured for the course
• Fee structure defined (if applicable)

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Steps

Step 1: Navigate to Student Record

1. Go to OpenEduCat > Student > Students
2. Search for the student
3. Open the student record

Step 2: Access Courses Tab

1. Click on the Courses tab in the student form
2. View existing enrollments (if any)
3. Click Add a line to add new enrollment

Step 3: Enter Enrollment Details

Field	Required	Description	Example
Course	Yes	Select the course	”B.Sc Computer Science”
Batch	Yes	Select the batch	”BCS-2025-A”
Roll Number	No	Unique roll number	”BCS2025001”
Academic Year	Yes	Enrollment year	”2025-2026”
Subject Group	No	Subject combination	”Science Group”

Step 4: Configure Enrollment Options

Field	Description
Admission Date	Date of enrollment
End Date	Expected completion date
Fees Structure	Fee plan for the student
Scholarship	Applied scholarship (if any)

Step 5: Save Enrollment

1. Click Save to complete enrollment
2. Student is now enrolled in the course

Tip: The batch selection filters based on the selected course.

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Enrollment States

State	Description	Actions
Active	Currently enrolled	Access all features
On Hold	Temporarily paused	Limited access
Completed	Course finished	View-only
Withdrawn	Left the course	Archived

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Bulk Enrollment

Enroll Multiple Students

1. Go to OpenEduCat > Admission > Admitted Students
2. Select students to enroll
3. Click Action > Create Enrollment
4. Configure common settings
5. Click Create

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Field Reference

Course Enrollment

Technical Field	UI Label	Type	Notes
student_id	Student	Many2one	Links to op.student
course_id	Course	Many2one	Links to op.course
batch_id	Batch	Many2one	Links to op.batch
roll_number	Roll Number	Char	Unique per batch
academic_year_id	Academic Year	Many2one	Enrollment year
state	State	Selection	active/hold/completed

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Enrollment Workflow

┌──────────┐    Activate    ┌────────┐    Complete    ┌───────────┐
│  Draft   │ ─────────────> │ Active │ ─────────────> │ Completed │
└──────────┘                └────────┘                └───────────┘
                                │
                                │ Hold
                                ▼
                           ┌─────────┐
                           │ On Hold │
                           └─────────┘

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Troubleshooting

Batch not appearing in dropdown

Problem: Selected course but batch dropdown is empty.

Solutions:

1. Verify batches exist for the course
2. Check batch dates include current period
3. Ensure batch is in active state

Roll number conflict

Problem: “Roll number already exists” error.

Solution:

• Each roll number must be unique within a batch
• Check existing enrollments for the batch
• Use a different roll number

Cannot change course after enrollment

Problem: Course field is read-only after saving.

Solution:

• Create a course change request
• Or withdraw and create new enrollment

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Related

• Manage Student Profile
• Student Progression
• Course Change Request

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Last updated: January 2026