Assess Student Skills

Assess Student Skills

Create skill assessments and track student competencies across technical and soft skills using structured templates and proficiency levels.

Time: 5–10 minutes per assessment Module: OpenEduCat Skill Enterprise Permissions: Skill User or Skill Manager

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Prerequisites

• Student records exist in the system
• Skill categories and types configured
• Skill levels defined with progress percentages
• Access to Reporting → Skill Assessment menu

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Overview

The Skill Assessment system enables:

• Defining skill categories and individual skills
• Creating assessment templates with skill-level mappings
• Conducting formal skill assessments
• Recording student competencies
• Tracking skill progress over time

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Assessment Workflow

Draft → Schedule → Done
   ↓
Cancel → Draft

State	Description
Draft	Initial creation, editable
Schedule	Locked for execution
Done	Completed, skills recorded to student
Cancel	Assessment cancelled

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Steps

1. Configure Skill Categories

1. Navigate to School Configuration → Skill Assessment → Skills Category
2. Click New
3. Enter:

Field	Action
Name	Category name (e.g., “Technical”, “Soft Skills”)
Code	Unique short code

4. Click Save

2. Define Skill Level Names

1. Navigate to School Configuration → Skill Assessment → Skill Levels
2. Click New
3. Configure proficiency levels:

Field	Action
Name	Level name (e.g., “Beginner”, “Advanced”)
Progress	Percentage (0-100) representing proficiency

Example Levels:

• Beginner: 25%
• Intermediate: 50%
• Advanced: 75%
• Expert: 100%

4. Click Save

3. Create Skills

1. Navigate to School Configuration → Skill Assessment → Skills
2. Click New
3. Complete the form:

Field	Action
Name	Skill name (e.g., “Python Programming”)
Code	Unique identifier
Skill Type	Select category
Self Assessed	Check if students can self-assess

4. Click Save

4. Create Assessment Template

Templates group skills and levels for structured assessments:

1. Navigate to School Configuration → Skill Assessment → Skill Assessment Template
2. Click New
3. Configure the template:

Field	Action
Name	Template name (e.g., “Technical Skills Assessment”)

4. In the Skills section:

   • Click Add a line
   • Select skill name
   • Assign to this template

5. In the Levels section:

   • Click Add a line
   • Select proficiency level
   • Assign progress percentage

6. Click Save

5. Conduct Skill Assessment

1. Navigate to Reporting → Skill Assessment
2. Click New
3. Complete the assessment form:

Field	Action
Skill Assessment Type	Select template
Student	Select the student
Date	Assessment date (defaults to today)
Assessed By	Auto-fills with current user

4. The Skills tab auto-populates based on the template

5. For each skill:

   • Select the appropriate Skill Level
   • Progress percentage updates automatically

6. Click Save (Draft state)

7. Click Schedule to lock for execution

8. Click Done to finalize and record skills to student

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View Student Skills

From Student Profile

1. Open a student record
2. Navigate to the Skills tab
3. View all recorded skills with:
   • Skill type
   • Skill name
   • Skill level
   • Progress bar

From Skill Analysis

1. Navigate to Reporting → Skill Assessment → Skill Assessment Analysis
2. Use the pivot view for:
   • Analysis by skill type
   • Comparison across students
   • Progress tracking

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Field Reference

Assessment Model (op.student.skill.assessment)

Field	Technical Name	Type	Required	Description
Name	name	Char	Auto	Assessment ID (SA001)
Skill Type	student_skill_type_id	Many2one	Yes	Assessment template
Student	student_id	Many2one	Yes	Target student
Date	date	Date	No	Assessment date
Assessed By	user_id	Many2one	No	Assessing user
Skills	student_skill_assessment_line	One2many	No	Assessment lines
State	state	Selection	No	draft/schedule/cancel/done

Assessment Line Model (op.student.skill.assessment.line)

Field	Technical Name	Type	Required	Description
Skill	student_skill_id	Many2one	Yes	Skill being assessed
Level	student_skill_level_id	Many2one	No	Assigned proficiency
Progress	progress	Integer	No	Percentage (computed)
Assessment	student_skill_assessment_id	Many2one	No	Parent assessment

Skill Model (op.student.skill.name)

Field	Technical Name	Type	Required	Description
Name	name	Char	Yes	Skill name
Code	code	Char	Yes	Unique identifier
Category	skill_category_type_id	Many2one	Yes	Skill category
Self Assessed	self_assessed	Boolean	No	Student self-assessment

Student Skill Line (op.student.skill.line)

Field	Technical Name	Type	Required	Description
Student	student_id	Many2one	No	Student record
Skill Type	student_skill_type_id	Many2one	Yes	Assessment template
Skill	student_skills_id	Many2one	Yes	Skill recorded
Level	student_skill_level_id	Many2one	Yes	Proficiency level
Progress	progress	Integer	No	Percentage (computed)

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Skill Categories

Organize skills into logical groups:

Category	Example Skills
Technical	Programming, Database, Web Development
Soft Skills	Communication, Leadership, Teamwork
Languages	English, Spanish, Mandarin
Industry	Finance, Healthcare, Manufacturing

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Search and Filter Options

Assessment Records

• Search by: Name, Skill Type, Student
• Filter by: State (Draft, Scheduled, Done)
• Group by: Skill Type, Student, Date

Skill Analysis

• Pivot by: Skill Type, Student
• Measures: Progress percentage
• Export: Excel, PDF

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Progress Visualization

The module uses progress bars to display skill levels:

Progress	Visual	Level
0-25%	Low (red)	Beginner
26-50%	Medium (yellow)	Intermediate
51-75%	Good (blue)	Advanced
76-100%	Excellent (green)	Expert

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Troubleshooting

Issue	Cause	Solution
Skills not showing in assessment	Template not configured	Add skills to template
Cannot mark as Done	Not in Schedule state	First transition to Schedule
Skill levels empty	Levels not added to template	Configure levels in template
Duplicate skill error	Same skill code exists	Use unique code
Progress not updating	Level not selected	Select skill level

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Best Practices

1. Standardize categories: Define consistent skill categories across institution
2. Define clear levels: Create meaningful proficiency definitions
3. Regular assessments: Schedule periodic skill reviews
4. Use templates: Create reusable assessment templates
5. Track progress: Compare assessments over time

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Security Notes

Role	Capabilities
Skill User	Create, read, edit assessments (no delete)
Skill Manager	Full CRUD access including delete

Faculty members automatically receive Skill User permissions.

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Related Tasks

• Configure Skill Categories
• Create Assessment Templates
• Generate Skill Reports