Set up course structures, evaluation types, and academic program settings for your institution.
Time Required: 15 minutes
Module: Core (openeducat_core)
User Role: Academic Administrator
Table of Contents
- Overview
- Course Settings
- Evaluation Types
- Subject Configuration
- Batch Settings
- Program Types
Overview
Course configuration defines:
- Academic program structure
- Evaluation and grading methods
- Subject organization
- Batch/cohort management
- Credit hour systems
Course Settings
Navigate to Course Configuration
- Go to OpenEduCat > Configuration > Settings
- Select Course section
- Or access via OpenEduCat > Course > Courses
Global Course Settings
| Setting | Description | Options |
|---|
| Default Duration | Standard program length | Years/Semesters |
| Credit System | Enable credit hours | Yes/No |
| Prerequisite Check | Enforce subject prerequisites | Yes/No |
| Auto Numbering | Course code sequence | Pattern |
Course-Level Fields
| Field | Required | Description |
|---|
| Name | Yes | Full program name |
| Code | Yes | Unique course code |
| Department | Yes | Academic department |
| Duration | Yes | Program length |
| Evaluation Type | Yes | Grade/Percentage/Points |
| Maximum Students | No | Intake capacity |
| Minimum Attendance | No | Required attendance % |
Evaluation Types
Available Evaluation Methods
| Type | Description | Use Case |
|---|
| Grade | Letter grades (A, B, C…) | Universities, colleges |
| Percentage | Numeric percentage | Schools, standardized |
| Points | Point-based system | Competency tracking |
| Pass/Fail | Binary result | Practical courses |
| CGPA | Cumulative GPA | Higher education |
Configuring Grade Scales
- Go to OpenEduCat > Configuration > Grade Scales
- Click Create
- Define scale:
| Field | Example |
|---|
| Name | ”Standard Grade Scale” |
| Minimum | 0 |
| Maximum | 100 |
- Add grade lines:
| Grade | Min % | Max % | Points |
|---|
| A+ | 90 | 100 | 4.0 |
| A | 85 | 89 | 3.7 |
| B+ | 80 | 84 | 3.3 |
| B | 75 | 79 | 3.0 |
| C+ | 70 | 74 | 2.7 |
| C | 65 | 69 | 2.3 |
| D | 50 | 64 | 1.0 |
| F | 0 | 49 | 0.0 |
Linking Grade Scale to Course
- Edit course record
- Select Grading Scale field
- Choose appropriate scale
- Save
Subject Configuration
Subject Settings
| Setting | Description |
|---|
| Subject Type | Theory/Practical/Combined |
| Credit Hours | Academic credit value |
| Contact Hours | Actual teaching hours |
| Prerequisites | Required prior subjects |
Adding Subjects to Course
- Open course record
- Go to Subjects tab
- Click Add a line
- Select or create subjects
- Set semester/year placement
- Save
Subject Allocation Matrix
| Semester | Subject | Credits | Hours |
|---|
| 1 | Introduction to Programming | 3 | 45 |
| 1 | Mathematics I | 4 | 60 |
| 1 | English Communication | 2 | 30 |
| 2 | Data Structures | 3 | 45 |
| 2 | Mathematics II | 4 | 60 |
Batch Settings
Batch Configuration
Batches represent student cohorts within a course:
| Setting | Description |
|---|
| Naming Pattern | Auto-generate batch names |
| Default Strength | Standard batch size |
| Start/End Dates | Batch duration |
| Academic Year | Link to academic year |
Creating Batch Templates
- Go to OpenEduCat > Configuration > Batch Templates
- Define standard configurations
- Use templates when creating batches
Batch Naming Convention
Examples:
| Pattern | Result |
|---|
[Course]-[Year]-[Section] | BCS-2026-A |
[Department]-[Batch]-[Year] | CS-BATCH1-2026 |
[Term]-[Course]-[Number] | FALL-MBA-01 |
Program Types
Defining Program Types
| Type | Duration | Credential |
|---|
| Certificate | 3-6 months | Certificate |
| Diploma | 1-2 years | Diploma |
| Bachelor’s | 3-4 years | Degree |
| Master’s | 1-2 years | Degree |
| Doctorate | 3-5 years | Degree |
Creating Program Types
- Go to OpenEduCat > Configuration > Program Types
- Click Create
- Enter details:
| Field | Description |
|---|
| Name | Program type name |
| Code | Short code |
| Duration Range | Min/Max duration |
| Credential Type | Certificate/Diploma/Degree |
Advanced Settings
Credit Hour Configuration
| Setting | Description |
|---|
| Credit Value | Hours per credit |
| Minimum Credits | Required for graduation |
| Maximum Credits | Per semester limit |
| Transfer Credits | Accept external credits |
Prerequisite Rules
| Rule Type | Description |
|---|
| Subject | Must complete specific subject |
| Credit | Must have minimum credits |
| Grade | Must achieve minimum grade |
| Year | Must be in specific year |
Elective Management
| Setting | Description |
|---|
| Elective Pool | Available optional subjects |
| Minimum Electives | Required elective count |
| Category | Group electives by type |
Import/Export
Bulk Course Import
- Prepare CSV with columns:
- Name, Code, Department, Duration, Evaluation Type
- Go to OpenEduCat > Course > Import
- Upload CSV file
- Map columns
- Import
Export Course Data
- Select courses in list view
- Click Action > Export
- Choose fields to export
- Download file
Best Practices
Course Design
- Align with accreditation requirements
- Balance theory and practical
- Consider industry needs
- Plan for flexibility
Maintenance
- Review courses annually
- Update subject content
- Adjust evaluation methods
- Archive obsolete courses
Last updated: January 2026
