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OpenEduCat Documentation

Classroom Setup

Classroom Setup

Configure classroom resources, facilities, and room types for effective scheduling and resource management.

Time Required: 10 minutes Module: Facility (openeducat_facility) User Role: Facility Administrator

Table of Contents

  1. Overview
  2. Creating Classrooms
  3. Room Types
  4. Managing Facilities
  5. Room Capacity Settings
  6. Integration with Timetable

Overview

The Classroom Setup allows you to:

  • Define physical room locations
  • Specify room capacities and features
  • Categorize rooms by type (lecture hall, lab, etc.)
  • Track room availability for scheduling
  • Manage room assets and equipment

Creating Classrooms

  1. Go to OpenEduCat > Facility > Classrooms
  2. Click Create

Classroom Form Fields

FieldRequiredDescriptionExample
NameYesRoom display name”Room 101”
CodeYesUnique identifier”BLK-A-101”
BuildingNoBuilding location”Block A”
FloorNoFloor number”1”
CapacityYesMaximum seating”40”
Room TypeNoClassification”Classroom”

Additional Details

FieldDescription
DescriptionNotes about the room
FeaturesAvailable equipment and facilities
StatusActive/Inactive
CampusMulti-campus identifier

Save the Classroom

Click Save to create the classroom record.

Room Types

Default Room Types

TypeTypical CapacityCommon Features
Classroom30-50Whiteboard, projector
Lecture Hall100-300Audio system, large screen
Laboratory20-40Computers, specialized equipment
Seminar Room15-30Round table setup
Auditorium200-500Stage, audio/video system
LibraryVariableQuiet zone, study tables

Creating Custom Room Types

  1. Go to OpenEduCat > Configuration > Room Types
  2. Click Create
  3. Enter type name and description
  4. Save

Room Type Configuration

FieldDescription
NameType display name
CodeShort code
DescriptionType characteristics
Default CapacityTypical capacity

Managing Facilities

Available Facilities

Define what equipment and features rooms can have:

FacilityDescription
ProjectorPresentation equipment
WhiteboardWriting surface
SmartboardInteractive display
AC/HeatingClimate control
Computer LabWorkstations available
Audio SystemSound equipment
Video ConferencingRemote meeting capability
Wheelchair AccessAccessibility feature

Adding Facilities to Rooms

  1. Edit the classroom record
  2. In Features section, add applicable facilities
  3. Save changes

Bulk Facility Assignment

For multiple rooms:

  1. Select rooms in list view (checkboxes)
  2. Click Action > Add Facilities
  3. Choose facilities to add
  4. Confirm

Room Capacity Settings

Capacity Guidelines

Institution TypeRoom TypeTypical Range
SchoolClassroom25-40
CollegeLecture Hall60-150
UniversitySeminar Room15-30
Training CenterLab20-30

Setting Capacity Limits

SettingPurpose
MinimumRequired for class to proceed
MaximumHard limit for safety
OptimalIdeal class size

Capacity Considerations

  • Fire safety: Check local regulations
  • Social distancing: May require reduced capacity
  • Equipment access: Labs need per-student equipment
  • Visibility: Students should see instructor/board

Integration with Timetable

Room Availability

The classroom setup integrates with the Timetable module:

FeatureDescription
Conflict DetectionPrevents double-booking
Capacity MatchingMatches room to class size
Feature RequirementsFilters by needed facilities
Building PreferenceGroups classes in same building

Linking to Sessions

When creating timetable sessions:

  1. Select Classroom field
  2. Choose from available rooms
  3. System checks for conflicts
  4. Confirms booking on save

Room Utilization Reports

Track how rooms are used:

  1. Go to OpenEduCat > Reports > Room Utilization
  2. Select date range
  3. View occupancy statistics

Room Maintenance

Tracking Room Status

StatusDescriptionScheduling
ActiveAvailable for useCan be scheduled
Under MaintenanceTemporary unavailableBlocked
InactivePermanently closedHidden

Setting Maintenance Periods

  1. Edit classroom record
  2. Set status to “Under Maintenance”
  3. Add note with expected completion
  4. Change back to “Active” when done

Best Practices

Naming Conventions

Use consistent naming:

[Building Code]-[Floor]-[Room Number]
Example: BLK-A-1-101

Organization Tips

  • Group rooms by building
  • Use codes for quick identification
  • Keep features updated
  • Regular capacity reviews

Documentation

Maintain records of:

  • Room layouts/floor plans
  • Equipment inventory
  • Maintenance history
  • Emergency procedures

Last updated: January 2026