Manage Scholarships

Manage Scholarships

Administer scholarship programs including creation, applications, and disbursements.

Time required: Ongoing administration

Prerequisites

• Scholarship Manager or Finance Admin role
• Scholarship module installed
• Budget allocation approved

Scholarship Overview

Navigate to Scholarships

1. Go to OpenEduCat -> Scholarship -> Scholarships
2. View active scholarship programs

Scholarship Dashboard

Metric	Description
Active Scholarships	Currently open programs
Total Budget	Allocated funds
Applications	Pending applications
Awarded	Total recipients
Disbursed	Amount paid out

Create Scholarship

Step 1: Click Create

Go to Scholarships and click Create

Step 2: Enter Details

Field	Required	Description	Example
Name	Yes	Scholarship name	”Merit Scholarship 2024”
Type	Yes	Category	”Merit-Based”
Amount	Yes	Award amount	5000.00
Quantity	No	Number available	10
Academic Year	Yes	Applicable year	”2024-2025”

Step 3: Set Eligibility

Criterion	Description
Minimum GPA	Required grade average
Course	Eligible courses
Year	Eligible years
Income Limit	Financial requirement
Other	Custom criteria

Step 4: Configure Timeline

Date	Purpose
Application Start	When to open
Application End	Application deadline
Review Period	Committee review
Announcement	Results published
Disbursement	Payment date

Step 5: Publish

Click Publish to open for applications.

Scholarship Types

Type	Criteria
Merit-Based	Academic performance
Need-Based	Financial requirement
Athletic	Sports achievement
Talent	Arts, music, etc.
Minority	Underrepresented groups
Endowed	Donor-funded

Manage Applications

View Applications

1. Go to Applications
2. Filter by scholarship
3. See all applicants

Application Workflow

┌───────────┐    ┌────────┐    ┌──────────┐    ┌──────────┐
│ Submitted │───>│ Review │───>│ Approved │───>│ Disbursed│
└───────────┘    └────────┘    └──────────┘    └──────────┘
                      │
                      ▼
                 ┌──────────┐
                 │ Rejected │
                 └──────────┘

Review Applications

1. Open application
2. Check eligibility
3. Review documents
4. Score application
5. Submit recommendation

Award Scholarships

Individual Award

1. Open approved application
2. Click Award Scholarship
3. Confirm amount
4. Student notified

Bulk Award

1. Select multiple applications
2. Click Award Selected
3. Confirm all
4. Generate letters

Track Disbursements

View Disbursements

1. Go to Disbursements
2. See payment status

Status	Description
Pending	Awaiting processing
Processed	Ready for payment
Paid	Payment complete

Process Payment

1. Select pending disbursements
2. Click Process Payment
3. Enter payment details
4. Confirm transaction

Field Reference

Scholarship Record

Technical Field	UI Label	Type	Notes
name	Name	Char	Required
scholarship_type	Type	Selection	Category
amount	Amount	Float	Award value
quantity	Quantity	Integer	Available awards
academic_year	Year	Char	Applicable year
min_gpa	Min GPA	Float	Eligibility
state	Status	Selection	Workflow

Reports

Report	Content
Scholarship Summary	All programs overview
Application Report	Applications by status
Disbursement Report	Payment tracking
Budget Report	Fund utilization

Troubleshooting

Cannot create scholarship

Check:

• You have manager permissions
• Budget is allocated
• Required fields filled

Applications not visible

Verify:

• Scholarship is published
• Application period is open
• User has view permissions

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Related: Create Scholarship | Review Applications