Standard Reports
Standard Reports
Access and generate pre-built reports across all OpenEduCat modules.
Time Required: 5-10 minutes per report Module: Reports User Role: Report User, Admin
Overview
Standard reports are pre-configured templates that provide:
- Quick access to common reports
- Consistent formatting
- Optimized data retrieval
- Print-ready output
Access Standard Reports
Navigate to Reports
- Go to OpenEduCat > Reports
- Select module category
- Choose report template
Report Categories
| Category | Available Reports |
|---|---|
| Students | List, Profile, Enrollment |
| Attendance | Summary, Detailed, Defaulters |
| Exams | Results, Marksheets, Analysis |
| Fees | Collection, Dues, Revenue |
| Library | Circulation, Overdue |
| Faculty | Workload, Schedule |
Student Reports
Student List Report
- Go to Reports > Students > Student List
- Apply filters:
| Filter | Description |
|---|---|
| Course | Select course |
| Batch | Select batch |
| Status | Active/Alumni/All |
| Category | Student category |
- Click Generate
Output includes:
- Student name and ID
- Contact information
- Enrollment status
- Photo (optional)
Enrollment Report
Track enrollments by period:
| Period | New | Active | Completed | Withdrawn |
|---|---|---|---|---|
| 2024-25 | 150 | 520 | 45 | 12 |
| 2023-24 | 145 | 480 | 52 | 8 |
Attendance Reports
Attendance Summary
-
Go to Reports > Attendance > Summary
-
Select:
- Date range
- Course/Batch
- Subject (optional)
-
Output shows:
| Student | Total Days | Present | Absent | % |
|---|---|---|---|---|
| John | 90 | 85 | 5 | 94% |
| Jane | 90 | 78 | 12 | 87% |
| Bob | 90 | 65 | 25 | 72% |
Defaulters Report
List students below attendance threshold:
- Go to Reports > Attendance > Defaulters
- Set minimum percentage (e.g., 75%)
- Generate list of students below threshold
Exam Reports
Result Summary
Class-wise exam results:
| Subject | Appeared | Passed | Failed | Avg Marks |
|---|---|---|---|---|
| Math | 45 | 42 | 3 | 72 |
| Science | 45 | 40 | 5 | 68 |
| English | 45 | 44 | 1 | 78 |
Individual Marksheet
- Select exam session
- Choose student
- Generate official marksheet
Grade Distribution
Visual grade breakdown:
| Grade | Count | Percentage |
|---|---|---|
| A+ | 8 | 18% |
| A | 15 | 33% |
| B+ | 12 | 27% |
| B | 7 | 16% |
| C | 3 | 6% |
Financial Reports
Fee Collection Report
- Go to Reports > Fees > Collection
- Select date range
- View:
| Month | Expected | Collected | Pending | % |
|---|---|---|---|---|
| Jan | $50,000 | $45,000 | $5,000 | 90% |
| Feb | $50,000 | $48,000 | $2,000 | 96% |
| Mar | $50,000 | $42,000 | $8,000 | 84% |
Outstanding Dues
List of pending payments:
| Student | Course | Due Amount | Due Date |
|---|---|---|---|
| John | BCS | $2,500 | 2025-01-15 |
| Jane | MBA | $3,000 | 2025-01-20 |
Generate Reports
Step 1: Select Report
- Navigate to Reports menu
- Choose category
- Select specific report
Step 2: Apply Filters
Common filters:
| Filter | Purpose |
|---|---|
| Date Range | Limit time period |
| Course | Specific program |
| Batch | Specific class |
| Status | Active/All |
Step 3: Generate
- Click Generate or View
- Report displays on screen
- Use export options
Export Options
PDF Export
- Click Print > PDF
- Download formatted PDF
- Institution header included
Excel Export
- Click Export > Excel
- Raw data in spreadsheet
- Ready for further analysis
Print Directly
- Click Print
- Select printer
- Configure page settings
- Print physical copy
Field Reference
Common Report Filters
| Parameter | Type | Description |
|---|---|---|
date_from | Date | Start date |
date_to | Date | End date |
course_id | Many2one | Course filter |
batch_id | Many2one | Batch filter |
academic_year_id | Many2one | Year filter |
state | Selection | Status filter |
Report Scheduling
Set Up Scheduled Report
- Open report
- Click Schedule
- Configure:
| Option | Settings |
|---|---|
| Frequency | Daily/Weekly/Monthly |
| Time | Delivery time |
| Recipients | Email list |
| Format | PDF/Excel |
- Activate schedule
Troubleshooting
Report not loading
Problem: Report page shows error or timeout.
Solutions:
- Narrow date range
- Add more filters
- Try during off-peak hours
- Check internet connection
Missing data
Problem: Report shows incomplete data.
Solutions:
- Verify data entry is complete
- Check user permissions
- Review filter settings
- Ensure records are confirmed/approved
PDF formatting issues
Problem: PDF layout is broken.
Solutions:
- Use landscape orientation
- Reduce columns
- Check printer paper size
- Try Excel export instead
Related
Last updated: January 2026