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OpenEduCat Documentation

View Library Reports

View Library Reports

Generate reports on library operations, book circulation, and member activity.

Time Required: 5-10 minutes per report Module: Library User Role: Library Manager, Admin

Prerequisites

  • Library module installed
  • Library catalog populated
  • Transaction history available

Overview

Library reports provide insights on:

  • Book circulation statistics
  • Member borrowing patterns
  • Overdue items tracking
  • Collection analysis
  • Fine and fee reports

Available Reports

Circulation Report

Track book issues and returns:

  1. Go to Library > Reports > Circulation
  2. Select date range
  3. Choose filters:
FilterOptions
Date RangeIssue/return period
Media TypeBooks/Journals/DVDs
CategoryFiction/Reference/etc.
Member TypeStudent/Faculty/Staff

Report shows:

  • Total issues
  • Total returns
  • Active loans
  • Renewals

Overdue Report

List overdue items:

  1. Go to Library > Reports > Overdue
  2. View all overdue items
ColumnShows
MemberBorrower name
MediaItem title
Due DateWhen due
Days OverdueDays late
Fine AmountCalculated fine

Collection Statistics

Analyze library collection:

MetricDescription
Total ItemsBooks in catalog
AvailableCurrently on shelf
IssuedCurrently loaned
ReservedOn hold
Lost/DamagedWrite-offs

Member Reports

Member Activity

Individual member borrowing:

  1. Go to Reports > Member Activity
  2. Select member or view all
  3. Date range filter

Report includes:

  • Items borrowed
  • Return history
  • Current loans
  • Fines paid/pending
  • Reading preferences

Most Active Members

RankMemberIssuesReturnsFines
1John Smith4543$0
2Jane Doe3838$0
3Bob Johnson3532$15

Collection Reports

Most borrowed items:

RankTitleIssuesCategory
1Introduction to Python89Technology
2Data Structures76Technology
3Business Statistics68Business

Least Used Items

Items with no/low circulation:

  • Identify for weeding
  • Consider location change
  • Review relevance

Category Analysis

CategoryItemsIssues% of Loans
Technology5002,34035%
Science4501,89028%
Literature3801,20018%
Reference20065010%
Others2706209%

Financial Reports

Fine Collection

  1. Go to Reports > Fines
  2. Select period
PeriodFines AssessedCollectedOutstanding
Jan$450$380$70
Feb$320$290$30
Mar$280$260$20

Fine Analysis

  • Fines by member type
  • Fines by media category
  • Collection rate trends
  • Write-off amounts

Generate Reports

Step 1: Select Report

Choose from available templates:

  • Circulation Summary
  • Overdue Items
  • Member Activity
  • Collection Analysis
  • Fine Report

Step 2: Configure Filters

FilterPurpose
Date RangeLimit to period
Media TypeSpecific categories
Member TypeStudent/Faculty
StatusActive/Overdue

Step 3: Generate and Export

  1. Click Generate
  2. View on screen
  3. Export options:
FormatUse
PDFFormal reports
ExcelData analysis
PrintPhysical copy

Field Reference

Report Parameters

ParameterTypeDescription
date_fromDateStart date
date_toDateEnd date
media_type_idMany2oneMedia filter
category_idMany2oneCategory filter
member_typeSelectionMember type
stateSelectionLoan status

Scheduled Reports

Auto-Generate Reports

  1. Open report configuration
  2. Click Schedule
  3. Set frequency:
    • Overdue: Daily
    • Circulation: Weekly
    • Collection: Monthly
  4. Configure recipients
  5. Activate

Troubleshooting

Report shows zero transactions

Problem: No data in circulation report.

Solutions:

  1. Check date range is correct
  2. Verify filter selections
  3. Ensure transactions are recorded
  4. Check user permissions

Fine calculations incorrect

Problem: Fine amounts seem wrong.

Solutions:

  1. Verify fine rules configuration
  2. Check holiday calendar
  3. Review grace period settings
  4. Recalculate manually to verify

Member not appearing

Problem: Cannot find member in reports.

Solutions:

  1. Verify member has library card
  2. Check member is active
  3. Ensure they have transaction history
  4. Try different search criteria

Last updated: January 2026