Generate Achievement Reports

Generate Achievement Reports

Create reports highlighting student achievements, awards, and recognitions.

Time Required: 5-10 minutes Module: Achievement (Enterprise) User Role: Achievement Manager, Admin

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Prerequisites

• Achievement module installed
• Achievement records entered
• Achievement types configured

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Overview

Achievement reports display:

• Student awards and recognitions
• Academic achievements
• Extra-curricular achievements
• Sports and cultural awards
• Certificates and honors

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Generate Student Achievement Report

Step 1: Navigate to Reports

1. Go to OpenEduCat > Reports > Achievement Reports
2. Select Student Achievement Report

Step 2: Configure Filters

Filter	Description	Example
Student	Specific student or all	”John Smith”
Date Range	Achievement period	”2025-01-01 to 2025-12-31”
Achievement Type	Category filter	Academic/Sports/Cultural
Course	Filter by course	”B.Sc Computer Science”
Batch	Filter by batch	”BCS-2025-A”

Step 3: Select Report Format

Format	Description
Summary	Brief overview of achievements
Detailed	Full details including descriptions
Certificate	Printable certificate format

Step 4: Generate Report

1. Click Generate button
2. Report displays on screen
3. Export or print as needed

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Report Types

Individual Achievement Report

Shows single student’s achievements:

Field	Description
Student Name	Full name and photo
Admission No	Student ID
Course/Batch	Current enrollment
Achievement List	All achievements
Total Count	Number of achievements

Batch Achievement Summary

Overview for entire batch:

Metric	Shows
Top Achievers	Students with most awards
By Category	Count per achievement type
Monthly Trend	Achievements over time
Comparison	Batch vs institution average

Achievement Type Analysis

Breakdown by type:

Type	Count	Percentage
Academic	45	40%
Sports	30	27%
Cultural	25	22%
Other	12	11%

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Report Contents

Achievement Details

Each achievement shows:

Field	Description
Title	Achievement name
Type	Category (Academic/Sports/etc.)
Date	When achieved
Description	Details of achievement
Awarded By	Issuing authority
Level	School/State/National/International
Attachments	Certificates, photos

Summary Statistics

Statistic	Description
Total Achievements	Count for period
Unique Students	Students with achievements
Top Category	Most common type
Highest Level	Best level achieved

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Export Options

PDF Export

1. Click Print > PDF
2. Select layout:
   • Portrait for detailed
   • Landscape for summary
3. Download PDF file

Excel Export

1. Click Export > Excel
2. Raw data for analysis
3. Pivot table ready

Certificate Print

1. Select individual achievement
2. Click Print Certificate
3. Uses certificate template
4. Print on certificate paper

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Scheduled Reports

Set Up Auto-Generation

1. Open report configuration
2. Click Schedule
3. Configure:

Field	Options
Frequency	Monthly/Quarterly/Yearly
Recipients	Email addresses
Format	PDF/Excel
Filters	Pre-set filter values

4. Activate schedule

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Field Reference

Report Parameters

Parameter	Type	Description
student_id	Many2one	Student filter
date_from	Date	Start date
date_to	Date	End date
achievement_type_id	Many2one	Type filter
course_id	Many2one	Course filter
batch_id	Many2one	Batch filter
level	Selection	Achievement level

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Troubleshooting

No data in report

Problem: Report generates but shows empty.

Solutions:

1. Check date range includes achievements
2. Verify filter selections
3. Ensure achievements are approved/confirmed
4. Check user access permissions

Certificate template not found

Problem: Cannot generate certificate.

Solution:

1. Configure certificate template
2. Go to Settings > Report Templates
3. Upload certificate design
4. Link to achievement type

Photos not appearing

Problem: Student photos missing from report.

Solutions:

1. Verify photos are uploaded to student records
2. Check image format is supported
3. Ensure sufficient image resolution

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Related

• Manage Achievements
• Standard Reports
• Custom Reports

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Last updated: January 2026