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OpenEduCat Documentation

Academic Reports

Academic Reports

Generate comprehensive academic and administrative reports.

Time Required: 5-15 minutes per report Module: Reports User Role: Admin, Academic Head

Table of Contents

  1. Overview
  2. Student Reports
  3. Academic Reports
  4. Financial Reports
  5. Custom Reports
  6. Export Options

Overview

OpenEduCat reporting provides:

  • Pre-built report templates
  • Custom report builder
  • Multiple export formats
  • Scheduled report delivery
  • Dashboard integration

Student Reports

Student List

  1. Go to Reports > Students > Student List
  2. Filter by:
    • Course/Batch
    • Academic year
    • Status
  3. Click Generate

Student Profile Report

Individual student details:

  • Personal information
  • Academic history
  • Attendance summary
  • Fee status
  • Achievements

Attendance Report

  1. Go to Reports > Attendance
  2. Select:
    • Date range
    • Batch/Course
    • Report type (summary/detailed)
TypeShows
SummaryPercentage per student
DetailedDay-wise attendance
DefaultersBelow threshold

Academic Reports

Exam Results

  1. Go to Reports > Exam Results
  2. Select exam session
  3. Choose format:
    • Class-wise summary
    • Subject-wise analysis
    • Individual marksheets

Grade Distribution

View grade spread:

  • By subject
  • By batch
  • By faculty
  • Pass/fail ratio

Progress Report

Semester/term progress:

  1. Select student or batch
  2. Choose term
  3. Generate report card

Financial Reports

Fee Collection

  1. Go to Reports > Fee Collection
  2. Filter:
    • Date range
    • Payment method
    • Course/Batch
  3. View:
    • Total collected
    • Outstanding
    • Collection rate

Due Reports

  1. Go to Reports > Fee Dues
  2. Filter by due date
  3. Export list for follow-up

Revenue Analysis

  • Month-wise collection
  • Fee type breakdown
  • Scholarship impact
  • Payment mode analysis

Custom Reports

Report Builder

  1. Go to Reports > Custom Reports
  2. Click Create
  3. Select:
    • Data model (Students, Fees, etc.)
    • Fields to include
    • Filters
    • Grouping
    • Sorting

Save Template

  1. Configure report
  2. Click Save as Template
  3. Name the template
  4. Set permissions

Schedule Reports

  1. Open saved report
  2. Click Schedule
  3. Configure:
    • Frequency (daily/weekly/monthly)
    • Recipients
    • Format (PDF/Excel)
  4. Activate schedule

Export Options

PDF Export

  • Formatted reports
  • Headers and footers
  • Institution branding
  • Digital signature option

Excel Export

  • Raw data export
  • Pivot table ready
  • Formulas preserved
  • Multiple sheets

Print

  1. Generate report
  2. Click Print
  3. Choose printer
  4. Set options (orientation, pages)

Email Report

  1. Generate report
  2. Click Send by Email
  3. Select recipients
  4. Add message
  5. Send