Recruitment Management

Recruitment Management

Manage faculty and staff recruitment process from job posting to hiring.

Time Required: Varies by hiring process Module: Recruitment (Odoo HR) User Role: HR Manager, Recruiter

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Table of Contents

1. Overview
2. Create Job Position
3. Post Job Online
4. Manage Applications
5. Recruitment Pipeline
6. Schedule Interviews
7. Hire Applicant

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Overview

The Recruitment module helps educational institutions:

• Create and publish job positions
• Receive and track applications
• Manage interview scheduling
• Convert applicants to employees
• Analyze recruitment metrics

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Create Job Position

New Position

1. Go to Recruitment > Job Positions
2. Click New
3. Fill in details:

Field	Description	Example
Job Position	Title of the role	”Mathematics Teacher”
Department	Academic department	”Science Department”
Job Location	Campus/Branch	”Main Campus”
Employment Type	Full-time/Part-time	Full-time
Expected Employees	Positions to fill	2

4. Click Save

Configure Job Details

1. Open the job position

2. Go to Recruitment tab:

   • Set Target (number to hire)
   • Enable Website Published to post online
   • Set Application Email for resume submissions

3. Go to Job Summary tab:

   • Add job description
   • List requirements and qualifications
   • Specify responsibilities

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Post Job Online

Publish to Website

1. Open the job position
2. Click Go to Website
3. Review the job listing
4. Click Publish in the top bar

Job Listing Includes

• Position title and department
• Location and employment type
• Full job description
• Apply button with form

Application Form

Customize what applicants submit:

1. Go to Website > Configuration > Settings
2. Under Jobs:
   • Required fields (Name, Email, Phone)
   • Optional fields (Cover Letter, LinkedIn)
   • Resume upload

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Manage Applications

View Applications

1. Go to Recruitment
2. Click on a job position
3. View applications in Kanban view

Application Card Shows

• Candidate name
• Email and phone
• Application date
• Current stage
• Rating (if scored)

Quick Actions

Action	Description
Send Email	Contact applicant
Schedule Interview	Book meeting
Refuse	Reject application
Create Employee	Hire the candidate

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Recruitment Pipeline

Default Stages

New → Initial Qualification → First Interview → Second Interview → Contract Proposal → Contract Signed

Customize Stages

1. Go to Recruitment > Configuration > Stages
2. Click New to add stage
3. Configure:
   • Stage name
   • Sequence order
   • Email template (auto-send)
   • Folded in Kanban

Move Applicants

• Drag and drop cards between stages
• Or open card and change Stage field

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Schedule Interviews

Create Interview

1. Open applicant card
2. Click Meeting (calendar icon)
3. Schedule interview:

Field	Description
Subject	”Interview - [Candidate Name]“
Date/Time	Interview schedule
Duration	Length of interview
Attendees	Interviewers
Location	Room or video link

Interview Types

Type	Setup
In-Person	Specify room/location
Video Call	Add Google Meet/Zoom link
Phone	Add phone number

Send Confirmation

1. After scheduling, click Send by Email
2. Candidate receives interview details
3. Calendar invite attached

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Hire Applicant

Accept Offer

1. Move applicant to Contract Proposal stage
2. Open applicant card
3. Click Create Employee
4. Employee record created from application data

Data Transferred

Application Field	Employee Field
Name	Employee Name
Email	Work Email
Phone	Work Phone
Resume	Documents
Department	Department
Job Position	Job Title

Post-Hire

1. Complete employee profile
2. Assign to faculty/staff records
3. Set up portal access if needed
4. Begin onboarding process

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Reports

Recruitment Analysis

1. Go to Recruitment > Reporting > Recruitment Analysis
2. View metrics:
   • Applications per job
   • Source analysis
   • Time to hire
   • Conversion rates

Pipeline Analysis

Track where candidates drop off:

• Stage-wise counts
• Average time per stage
• Bottleneck identification

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Related

• Faculty Management
• Payroll Management