Configure Multi-Campus Operations

Configure Multi-Campus Operations

Set up and manage multiple campus locations with centralized administration.

Time: 30–60 minutes for initial setup Module: OpenEduCat Multi-Location Enterprise Permissions: System Administrator

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Prerequisites

• Multi-company Odoo setup
• Location addresses configured
• Administrator access to all campuses
• Access to Multi Campus menu

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Overview

The Multi-Location system enables:

• Multiple campus management
• Centralized reporting
• Location-specific operations
• Inter-campus transfers
• Unified student database
• Branch-specific configurations
• Consolidated dashboards

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Multi-Campus Structure

Institution (Parent Company)
    ├── Main Campus (Company)
    │     └── Departments, Courses, Students
    ├── Branch Campus A (Company)
    │     └── Departments, Courses, Students
    └── Branch Campus B (Company)
          └── Departments, Courses, Students

Level	Description
Institution	Parent organization
Campus	Individual location (Company)
Department	Academic departments
Course/Batch	Programs offered

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Steps

1. Create Parent Company

1. Navigate to Settings → Companies
2. Click New
3. Configure parent company:

Field	Action
Name	Institution name
Address	Main office address
Currency	Primary currency
Logo	Institution logo

4. Click Save

2. Create Campus Companies

For each campus:

1. Navigate to Settings → Companies
2. Click New
3. Configure campus:

Field	Action
Name	Campus name
Parent Company	Select institution
Address	Campus address
Phone	Campus contact
Email	Campus email

4. Add location details:

   • City
   • State/Province
   • Country
   • Timezone

5. Click Save

3. Configure Campus-Specific Settings

For each campus:

1. Switch to campus company (top-right menu)
2. Navigate to Settings → OpenEduCat
3. Configure:

Setting	Action
Default Course	Campus default course
Academic Year	Active year
Grading System	Campus grading rules
Fee Structure	Campus fees

4. Click Save

4. Assign Users to Campuses

Control user access:

1. Navigate to Settings → Users

2. Open user record

3. Set Allowed Companies:

   • Select accessible campuses
   • Define default campus

4. Click Save

Users see only their allowed campus data.

5. Create Campus-Specific Courses

For each campus:

1. Switch to campus company
2. Navigate to Courses
3. Create courses specific to campus
4. Courses automatically tagged with campus

Shared courses:

• Can be accessed across campuses
• Student enrollment location-specific

6. Manage Inter-Campus Transfers

When student transfers between campuses:

1. Navigate to student record
2. Initiate transfer request
3. Select target campus
4. Process approvals at both locations
5. Transfer completed

Transfer considerations:

• Fee adjustments
• Credit transfers
• Record migration
• Batch assignment

7. View Multi-Campus Dashboard

Central administration view:

1. Navigate to Multi Campus → Dashboard

2. View consolidated metrics:

   • Total students (all campuses)
   • Campus-wise enrollment
   • Fee collection summary
   • Attendance overview

3. Drill down to specific campus

8. Generate Consolidated Reports

Cross-campus reporting:

1. Navigate to Reports

2. Select report type

3. Choose scope:

   • All campuses
   • Specific campuses
   • Comparison view

4. Generate report

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Field Reference

Company Extension (res.company)

Field	Technical Name	Type	Required	Description
Name	name	Char	Yes	Company name
Parent Company	parent_id	Many2one	No	Parent company
Address	street	Char	No	Address
City	city	Char	No	City
Country	country_id	Many2one	No	Country
Currency	currency_id	Many2one	Yes	Currency
Timezone	tz	Selection	No	Timezone

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Views Available

View	Features
Dashboard	Multi-campus overview
List	Campus listing
Form	Campus details

Multi-Campus Dashboard

Administrators see:

• Campus-wise student count
• Enrollment trends
• Fee collection
• Performance metrics

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Access Control

Company-Based Access

Role	Access Level
Super Admin	All campuses
Campus Admin	Own campus only
Faculty	Assigned campus
Student	Own campus data

Data Isolation

• Students see own campus
• Faculty access assigned campus
• Reports respect company filter
• Portal shows correct campus

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Troubleshooting

Issue	Cause	Solution
Cannot see data	Wrong company selected	Switch to correct campus
User blocked	Not assigned to company	Add to allowed companies
Reports empty	Company filter active	Check multi-company scope
Transfer failed	Approval pending	Complete approval workflow

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Best Practices

1. Clear hierarchy: Define parent-child relationships
2. Consistent naming: Use standard naming conventions
3. User assignment: Carefully assign campus access
4. Centralized policies: Maintain common standards
5. Regular audits: Verify data isolation
6. Backup strategy: Campus-specific backups

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Security Notes

Role	Capabilities
System Administrator	Full multi-company access
Campus Administrator	Own campus management
Inter-Campus Admin	Transfer processing

Data Security

• Company-level data isolation
• Record rules enforce access
• Cross-company audit trails
• Secure transfer protocols

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Integration Features

Accounting Integration

• Campus-wise accounting
• Inter-company transactions
• Consolidated financials

HR Integration

• Staff assignments
• Multi-campus payroll
• Transfer management

Admission Integration

• Campus-specific applications
• Centralized admission portal
• Campus preference handling

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Common Configurations

Two-Campus Setup

ABC University
├── Main Campus (City A)
│   ├── Engineering
│   ├── Science
│   └── Arts
└── Extension Campus (City B)
    ├── Engineering
    └── Business

Regional Setup

XYZ School Group
├── North Region School
├── South Region School
├── East Region School
└── Central Admin Office

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Reports

Report	Description
Campus Comparison	Side-by-side metrics
Enrollment Distribution	Students per campus
Fee Collection	Revenue by location
Performance Analysis	Academic comparison

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Related Tasks

• Configure Institution
• Manage User Access
• Process Admissions