Manage Course Enrollments

Track student enrollments, monitor progress, and manage course participation.

Time required: 2-5 minutes per enrollment

Prerequisites

LMS Manager role
Published LMS course
Student user accounts exist

Enrollment Methods

Method	Description
Self-enrollment	Student clicks “Enroll” on course page
Manual enrollment	Manager creates enrollment record
Bulk enrollment	Import enrollments via CSV

View Enrollments

Step 1: Access Enrollment List

Go to LMS → Dashboard
Open a course
Click Enrollments stat button

Or navigate to course enrollment action directly.

Step 2: Enrollment List View

Column	Description
Student	Enrolled user
Course	Target course
Enrollment Date	When enrolled
Progress	Completion percentage
State	draft/in_progress/done

Create Manual Enrollment

Step 1: Open Enrollment Form

From course enrollments, click Create
Or go to Enrollments menu and create new

Step 2: Enter Details

Field	Required	Description
Course	Yes	Target course
Student	Yes	User to enroll
Enrollment Date	Auto	Current datetime

Step 3: Save Enrollment

Click Save. Status is set to “Draft”.

Enrollment Workflow

┌───────┐    ┌─────────────┐    ┌──────┐
│ Draft │───▶│ In Progress │───▶│ Done │
└───────┘    └─────────────┘    └──────┘

State	Trigger	Description
Draft	Created	Initial enrollment state
In Progress	Course accessed	Student started learning
Done	Course finished	100% completion reached

Track Progress

View Individual Progress

Open enrollment record
View Progress percentage bar
Check Enrollment Line for completed items

Enrollment Line Details

Field	Description
Module	Completed content item
Is Completed	Completion flag
Completion Date	When marked complete
Quiz Result	Associated quiz score

Course-Level Statistics

From course form:

Total Enrollment: Count of enrollments
Completion Count: Enrollments at 100%
Average Progress: Mean progress percentage

Generate Certificates

Prerequisites

Course has is_certificate=True
Student enrollment at 100% progress
Certificate background configured (optional)

Certificate Generation

Open completed enrollment
System auto-generates certificate
Certificate accessible via portal URL

Certificate Fields

Field	Source
Student Name	enrollment.user_id.name
Course Name	enrollment.course_id.name
Completion Date	enrollment.completion_date
Certificate Number	Auto-generated (CC001, CC002…)

Bulk Operations

Export Enrollments

From enrollment list, select records
Action → Export
Choose fields to export

Filter Enrollments

Filter	Purpose
By Course	See enrollments for specific course
By State	Filter by draft/in_progress/done
By Date	Enrollments within date range

Field Reference

Course Enrollment (op.course.enrollment)

Technical Field	UI Label	Type	Notes
`course_id`	Course	Many2one	Required
`user_id`	Student	Many2one	Required
`enrollment_date`	Enrolled On	Datetime	Auto-generated
`completion_date`	Completed On	Datetime	Set when done
`state`	Status	Selection	draft/in_progress/done
`progress`	Progress	Integer	Computed 0-100
`index`	Certificate No	Char	Auto-sequence
`enrollment_line`	Completed Items	One2many	Progress records

Enrollment Line (op.course.enrollment.line)

Technical Field	UI Label	Type	Notes
`enrollment_id`	Enrollment	Many2one	Parent record
`module_id`	Content	Many2one	Completed item
`is_completed`	Completed	Boolean	Completion flag
`completion_date`	Completed On	Datetime	When finished
`quiz_result_id`	Quiz Result	Many2one	Quiz score

Troubleshooting

Student cannot enroll

Check:

Course is published
Course state is “open”
Course visibility allows the user
User has portal access

Progress not updating

Verify:

Student completed content (not just viewed)
Content is published
No browser caching issues

Certificate not generating

Ensure:

is_certificate enabled on course
Enrollment state is “done”
Progress is exactly 100%