Manage Live Classes

Manage Live Classes

Configure and manage live online class sessions for real-time virtual instruction. Set up video conferencing, manage participants, and integrate with course schedules.

Time required: 5-10 minutes per session

Prerequisites

• Faculty or Meeting Organizer role
• Live Classes module installed
• Calendar module configured
• Modern browser with WebRTC support
• Camera and microphone access

Overview

Live Classes enable:

• Real-time video instruction
• Screen sharing for presentations
• Interactive participant features
• Password-protected meetings
• Course and batch integration
• Attendance tracking

Steps

Step 1: Create Live Class Session

1. Navigate to Calendar application
2. Click on desired time slot or click New
3. Create calendar event

Step 2: Enter Session Details

Field	Required	Description	Example
Subject	Yes	Class title	”Data Structures - Lecture 5”
Start	Yes	Start date/time	2024-10-15 10:00
End	Yes	End date/time	2024-10-15 11:00
Attendees	No	Participants	Add students/faculty

Step 3: Enable Live Meeting

1. Check Create Meeting checkbox
2. System creates:
   • Discuss channel for meeting
   • Auto-generated password
   • Meeting link

Step 4: Link to Course (Optional)

In the Meeting tab:

Field	Description	Example
Course	Associated course	”B.Tech CS”
Batch	Student batch	”2024-2025”
Subject	Topic	”Data Structures”

Step 5: Save Session

Click Save to create the live class.

Meeting Configuration

Password Protection

Passwords are auto-generated:

• 10 characters alphanumeric
• Excludes confusing characters (l, O)
• Two types:
  • Participant password
  • Moderator password

Share Meeting Details

After saving, share with participants:

Information	How to Share
Meeting URL	Copy from event
Password	From meeting details
Date/Time	In calendar invite

Attendee Management

1. Go to Attendees field
2. Add participants:
   • Individual students
   • Entire batch (via smart add)
   • Faculty co-hosts

Host Controls

During the live session:

Control	Function
Lock Meeting	Prevent new joins
Password Lock	Toggle password requirement
Mute All	Mute participants
End Meeting	Close for everyone
Screen Share	Present content
Disable Sharing	Block participant sharing

Participant Features

Attendees can:

Feature	Description
Raise Hand	Request to speak
Send Emoji	Express reactions
Chat	Text communication
Screen Share	Share screen (if enabled)
Toggle Camera	Video on/off
Toggle Mic	Audio on/off

Recurring Classes

Set up regular scheduled classes:

Step 1: Create Recurring Event

1. Create first session
2. Click Recurrence tab
3. Configure:

Field	Options	Example
Repeat	Daily/Weekly/Monthly	Weekly
Every	Interval	1 week
Days	Weekdays	Monday, Wednesday
Until	End date	2024-12-20

Step 2: Generate Sessions

1. Click Apply
2. System creates all occurrences
3. Each has unique meeting link

Integration Options

Third-Party Platforms

If using external platforms:

Platform	Integration
Zoom	Direct integration
Microsoft Teams	Meeting link
BigBlueButton	Built-in support
Google Meet	Link sharing

LMS Integration

Connect with Learning Management:

• Attach to course modules
• Track attendance
• Link to course materials
• Record participation

Attendance Tracking

Automatic Tracking

System records:

• Join time
• Leave time
• Total duration
• Attentiveness status

Manual Attendance

1. Open calendar event after class
2. Go to Attendance tab
3. Mark present/absent
4. Save attendance record

Recording Sessions

Enable Recording

1. Before class, click Settings
2. Enable Record Session
3. Recording starts with meeting

Access Recordings

1. After class ends
2. Open calendar event
3. Click Recordings tab
4. Download or share link

Field Reference

Calendar Event Extension

Technical Field	UI Label	Type	Notes
is_meeting	Create Meeting	Boolean	Enable live class
is_start_meeting	Meeting Started	Boolean	Active flag
is_password	Password	Char	Access password
channel_id	Channel	Many2one	Discuss channel
course_id	Course	Many2one	Linked course
batch_id	Batch	Many2one	Student batch
subject_id	Subject	Many2one	Class subject

Meeting Settings

Technical Field	UI Label	Type	Notes
is_lockmeet	Lock Meeting	Boolean	Prevent joins
is_lockpassword	Password Lock	Boolean	Require password
is_EndMeet	Meeting Ended	Boolean	Session closed
host_id	Host	Integer	Host user ID

Troubleshooting

Meeting link not working

Check:

1. Event is saved
2. Meeting enabled on event
3. Meeting not ended
4. Link copied correctly

Cannot join meeting

Verify:

1. Password entered correctly
2. Meeting not locked
3. Browser supports WebRTC
4. Camera/mic permissions

Video/audio issues

Ensure:

1. Browser permissions granted
2. Camera/mic not used by other apps
3. Network connection stable
4. Correct device selected

Attendees cannot share screen

Host may have disabled:

1. Check Screen Share Disable setting
2. Enable sharing for participants
3. Participant clicks share button

Recording not available

Check:

1. Recording was enabled
2. Session ended properly
3. Storage space available
4. Processing completed

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Related: Conduct Live Classes | Schedule Calendar Events | BigBlueButton Integration