Add Medical History Entries
Add Medical History Entries
Add checkup details and medical history entries to student or faculty health records.
Time: 2–3 minutes per entry Module: OpenEduCat Health Enterprise Permissions: Health User or Health Manager
Prerequisites
- Health record exists for the student or faculty member
- Health record is in Draft state (entries can only be added before confirmation)
- Access to OpenEduCat → Health menu
Steps
1. Open the Health Record
- Navigate to OpenEduCat → Health
- Locate and click the health record to open the form view
- Verify the record shows Draft status in the status bar
2. Add a Medical History Entry
- Scroll to the Checkup Details section at the bottom of the form
- Click Add a line in the health line table
- Complete the entry fields:
| Field | Action |
|---|---|
| Date | Select the checkup or medical event date (defaults to today) |
| Checkup Detail | Enter the medical history description (required) |
| Recommendation | Add doctor’s recommendations or follow-up notes |
- Press Enter or click outside the row to save the line
3. Add Additional Entries (Optional)
Repeat step 2 to add multiple medical history entries. Each entry creates a separate record linked to the health profile.
4. Save the Health Record
Click Save to persist all health line entries.
Example Entries
| Date | Checkup Detail | Recommendation |
|---|---|---|
| 2024-09-15 | Annual physical examination | Continue current medications |
| 2024-10-01 | Eye checkup - vision test | Prescription updated, follow-up in 6 months |
| 2024-11-20 | COVID-19 vaccination (booster) | No adverse reactions observed |
| 2024-12-05 | Dental checkup | Recommend orthodontic consultation |
Field Reference
Health Line Fields (op.health.line)
| Field | Technical Name | Type | Required | Description |
|---|---|---|---|---|
| Date | date | Date | No | Date of checkup or medical event |
| Checkup Detail | name | Text | Yes | Medical history description |
| Recommendation | recommendation | Text | No | Doctor’s recommendations |
| Health Record | health_id | Many2one | Auto | Parent health record link |
| Company | company_id | Many2one | Auto | Company for multi-company |
Common Use Cases
Recording Vaccinations
Use the Checkup Detail field to track vaccination history:
- “Hepatitis B vaccination - Dose 1”
- “COVID-19 vaccination (Pfizer) - Primary series”
- “Influenza vaccine 2024-2025 season”
Tracking Regular Checkups
Document periodic health assessments:
- “Quarterly health screening - all parameters normal”
- “Monthly weight check - 52kg”
- “Blood pressure monitoring - 120/80”
Medical Incident Documentation
Record health incidents and treatments:
- “Mild fever - treated with paracetamol”
- “Sports injury - right ankle sprain”
- “Allergic reaction to peanuts - treated with antihistamine”
Troubleshooting
| Issue | Cause | Solution |
|---|---|---|
| Cannot add entries | Health record is confirmed | Set record to Draft first |
| Checkup Detail required error | Name field is empty | Enter medical description |
| Entry not saving | Form not saved | Click Save on main record |
| Cannot see Checkup Details section | View collapsed | Expand the section header |
Tips
- Date tracking: Always record accurate dates for medical history timeline
- Detail specificity: Include specific symptoms, measurements, or observations
- Recommendation follow-up: Use recommendations to track required actions
- Chronological order: Entries display by date for easy history review
Portal Visibility
Medical history entries (health lines) are not visible to parents through the student portal for privacy protection. Only basic health measurements (height, weight, eye status) from confirmed records are displayed.
Related Tasks
Security Notes
- Health User: Can view and edit health lines on accessible records
- Health Manager: Full access including delete capability
- Multi-company rules restrict access to company-specific records