Configure Grade Templates

Configure Grade Templates

Set up grading templates with weightage rules for assignments, attendance, and academic terms.

Time required: 15-20 minutes

Prerequisites

• Grading Manager role
• Academic years and terms configured
• Assignment types defined

Concepts

Grade Template Purpose

Templates define how final grades are calculated by specifying:

• Which academic periods to include
• How to weight different assignment types
• Whether attendance affects grades
• Sub-term weightage distribution

Weightage Types

Type	Description
Sub Term	Weight quarters/semesters differently
Assignment Type	Weight homework, quizzes, exams differently
Attendance	Include attendance in grade calculation

Create a Grade Template

Step 1: Navigate to Templates

1. Go to Grading → Configuration → Grade Templates
2. Click Create

Step 2: Enter Template Details

Field	Required	Description
Name	Yes	Template name
Company	No	Multi-company assignment

Step 3: Add Template Lines

In the Template Lines section, click Add a line:

Field	Required	Description
Academic Year	Yes	Target year
Academic Term	No	Specific term (optional)
Weightage Type	Yes	sub_term, assignment_type, or attendance

Step 4: Configure Weightage Details

Based on weightage type:

Sub-Term Weightage

Add sub-term weight lines:

Sub-Term	Weightage %
Q1	25
Q2	25
Q3	25
Q4	25

Assignment Type Weightage

Add assignment type weight lines:

Assignment Type	Weightage %
Homework	20
Quizzes	20
Midterm	25
Final Exam	35

Attendance Weightage

Add attendance weight lines:

Attendance Type	Weightage %
Present	100
Late	80
Absent Excused	50
Absent	0

Step 5: Activate Template

1. Click Activate button
2. State changes from “Draft” to “Active”

Template Examples

Standard Academic Year Template

Template: "Standard Year Grading"
└── Line 1: Academic Year 2024-25
    ├── Weightage: Assignment Type
    └── Weights:
        ├── Homework: 15%
        ├── Quizzes: 15%
        ├── Projects: 20%
        ├── Midterm: 20%
        └── Final: 30%

Semester-Weighted Template

Template: "Semester Weighted"
└── Line 1: Academic Year 2024-25
    ├── Weightage: Sub Term
    └── Weights:
        ├── Semester 1: 40%
        └── Semester 2: 60%

Attendance-Inclusive Template

Template: "With Attendance"
├── Line 1: Assignment Type
│   └── Weights: Standard assignments
└── Line 2: Attendance Type
    └── Weights: Present=100, Late=80, Absent=0

Assign Template to Course/Subject

Course-Level Assignment

1. Go to Courses → select course
2. Add template to Grade Templates field
3. All subjects inherit course template

Subject-Level Assignment

1. Go to Courses → Subjects → select subject
2. Uncheck Use Default Template
3. Add specific templates to Grade Templates field

Template Validation

Term Validation Rules

• Academic term must belong to selected academic year
• Term cannot be a parent term (use child terms)

Error Messages

Error	Cause	Solution
”Term not in year”	Term doesn’t match year	Select matching term
”Cannot use parent term”	Selected parent instead of child	Choose specific sub-term

Template Workflow

┌───────┐    ┌────────┐
│ Draft │───▶│ Active │
└───────┘    └────────┘
     ▲            │
     └────────────┘

Grade Calculation Logic

When grades are calculated:

1. System finds applicable template for course/subject
2. Retrieves all gradebook lines for student
3. Groups by academic year, term, subject
4. Applies weightage rules from template
5. Computes weighted averages
6. Determines final grade from grade scale

Calculation Formula

Subject Grade = Σ(Assignment Score × Type Weight) / Σ(Type Weights)
Term Grade = Σ(Subject Grade × Subject Credits) / Σ(Credits)
Year Grade = Σ(Term Grade × Term Weight) / Σ(Term Weights)

Field Reference

Grade Template (op.grade.template)

Technical Field	UI Label	Type	Notes
name	Name	Char	Required, unique
template_line_ids	Template Lines	One2many	Required
state	Status	Selection	draft/active
company_id	Company	Many2one	Multi-company

Grade Template Line (op.grade.template.line)

Technical Field	UI Label	Type	Notes
academic_years_id	Academic Year	Many2one	Required
academic_term_id	Term	Many2one	Optional filter
weightage	Weightage Type	Selection	sub_term/assignment_type/attendance
subterm_weight_ids	Sub-term Weights	One2many	For sub_term type
assignment_type_weight_ids	Assignment Weights	One2many	For assignment_type
attendance_type_weight_ids	Attendance Weights	One2many	For attendance type

Weight Line Models

Model	Fields
subterm.weight.line	academic_sub_term_id, weightage
assignment.type.weight.line	assignment_type_id, weightage
attendance.weight.line	attendance_type (selection), weightage

Troubleshooting

Template not available for course

Check:

• Template state is “Active”
• Template added to course’s Grade Templates field
• Company matches course company

Grades not calculating correctly

Verify:

• All weightages sum to 100%
• Assignment types match gradebook entries
• No missing template lines for terms

Cannot modify active template

Templates in “Active” state are locked:

1. Click Set to Draft
2. Make changes
3. Re-activate

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Related: Configure Grade Scales | Enter Grades