Online Payment Processing

Online Payment Processing

Process student fee payments online through integrated payment gateways.

Time Required: 10 minutes per transaction Module: Fees, Payment User Role: Fees Admin, Accountant

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Table of Contents

1. Overview
2. Supported Payment Gateways
3. Configure Payment Gateway
4. Process Online Payment
5. Student Self-Service Payment
6. Payment Reconciliation
7. Troubleshooting

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Overview

OpenEduCat supports multiple payment gateways for collecting student fees online:

• Students can pay fees through the portal
• Automatic payment confirmation and receipt generation
• Real-time reconciliation with accounting

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Supported Payment Gateways

Gateway	Regions	Features
Razorpay	India	UPI, Cards, Net Banking
Stripe	Global	Cards, ACH, SEPA
PayPal	Global	PayPal Balance, Cards
PayU	India, LATAM	Cards, Net Banking
Authorize.net	US, Canada	Cards, eCheck

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Configure Payment Gateway

Step 1: Enable Payment Provider

1. Go to Invoicing > Configuration > Payment Providers
2. Select your payment gateway
3. Click Activate

Step 2: Enter Credentials

Field	Description
API Key	Your gateway API key
Secret Key	Your gateway secret key
Webhook URL	Auto-generated callback URL
Environment	Test or Production

Step 3: Configure for Fees

1. Go to OpenEduCat > Configuration > Settings
2. Under Fees Settings:
   • Enable Online Payment
   • Select default Payment Provider
3. Click Save

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Process Online Payment

From Admin Side

1. Go to OpenEduCat > Fees > Student Fees
2. Select the fee record
3. Click Register Payment
4. Select Payment Method: Online
5. Choose Payment Provider
6. Click Send Payment Link

The student receives an email with the payment link.

Payment Status

Status	Description
Draft	Payment initiated
Pending	Awaiting gateway confirmation
Authorized	Payment authorized, not captured
Done	Payment successful
Cancelled	Payment cancelled
Error	Payment failed

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Student Self-Service Payment

Students can pay fees directly from the portal:

Student Steps

1. Log in to Student Portal
2. Go to My Fees
3. View outstanding fees
4. Click Pay Now
5. Select payment method
6. Complete payment on gateway page
7. Redirected back with confirmation

Portal Configuration

Enable student fee payment in portal:

1. Go to Website > Configuration > Settings
2. Under Portal:
   • Enable Fee Payment Portal
   • Set Payment Providers available to students
3. Click Save

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Payment Reconciliation

Automatic Reconciliation

When a payment is confirmed:

1. Fee record marked as Paid
2. Invoice updated with payment
3. Accounting entry created
4. Receipt generated automatically

Manual Reconciliation

For failed webhook scenarios:

1. Go to Invoicing > Payments
2. Find the payment by reference
3. Click Confirm if gateway shows success
4. Or click Cancel if payment failed

View Payment History

1. Go to OpenEduCat > Fees > Payments
2. Filter by:
   • Date range
   • Student
   • Payment provider
   • Status

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Troubleshooting

Payment Not Reflecting

1. Check gateway dashboard for transaction status
2. Verify webhook configuration
3. Check Invoicing > Payments for pending entries
4. Manually reconcile if needed

Gateway Connection Error

1. Verify API credentials
2. Check if IP is whitelisted in gateway
3. Test with gateway’s test mode first

Duplicate Payment

1. Check payment reference in both systems
2. Process refund through gateway
3. Cancel duplicate invoice

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Related

• Create Fee Structure
• Fee Collection
• Generate Fee Receipts