Fee Management

Fee Management

Manage student fees, payment schedules, and invoicing across your institution.

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Overview

The Fees module provides:

• Fee Terms - Define fee structures and payment schedules
• Fee Plans - Assign billing schedules to students ⚙️
• Invoicing - Generate and track student invoices
• Reminders - Automated payment reminder emails ⚙️

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In This Section

Guide	Description	Time
Create Fee Structure	Set up fee terms and elements	15 min
Assign Fees to Students	Connect fees to student enrollments	10 min
Generate Invoices	Create and send invoices	5 min
Fee Plans ⚙️	Set up recurring payment schedules	20 min
Fee Reports	Generate fee analytics	10 min

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Quick Start

Create a basic fee structure

1. OpenEduCat > Configuration > Fees Terms
2. Click Create
3. Enter name, code, and select fee type
4. Add fee term lines with due dates and amounts
5. Click Save

Detailed guide →

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Key Concepts

Fee Terms vs Fee Plans

Concept	Purpose	Where Used
Fee Terms	Template defining payment structure	Course level
Fee Plan ⚙️	Student-specific payment schedule	Student level

Fee Term Types

Type	Best For	How It Works
Fixed Days	Standard billing	Bills N days after enrollment
Fixed Date	Semester billing	Bills on specific calendar dates
Duration Based ⚙️	Recurring payments	Bills every N days/weeks/months/years
Session Based ⚙️	Per-class billing	Bills when attendance recorded
Faculty Based ⚙️	Private tutoring	Bills based on faculty rates

Fee Elements

Break down fees into components:

• Tuition Fee
• Lab Fee
• Library Fee
• Activity Fee

Each element references a product for invoicing.

Workflow States

Draft → Invoice Created → Paid
           ↘ Cancelled

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Prerequisites

Before using Fees:

• Course configured with fees term
• Products created for fee types
• Student enrolled in course/batch
• Accounting module configured

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User Permissions

Role	Can Do
Fees User	View fees, create invoices
Fees Admin	Create fee terms, manage settings

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Related Topics

• Student Records
• Admission
• Reports