Core Educational Apps | OpenEduCat ERP Features

Core Educational Apps

The Foundation of Your Educational Institution

OpenEduCat’s Core Apps provide the essential infrastructure every educational institution needs. These six foundational modules work seamlessly together to manage the complete academic lifecycle, from prospective student inquiry through graduation and beyond.

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Why Core Apps Matter

Educational institutions face unique operational challenges that generic business software cannot address. OpenEduCat’s Core Apps are purpose-built for education, understanding the relationships between students, faculty, courses, examinations, and finances that define academic operations.

Built for Education, Not Adapted

Unlike generic ERP systems retrofitted for educational use, OpenEduCat was designed from the ground up for schools, colleges, and universities. Every feature, workflow, and report reflects the real-world needs of educational administrators.

Core Modules Overview

Admission Management

Transform your enrollment process from paper-based chaos to digital efficiency. Handle applications, admissions, and enrollment with automated workflows that reduce administrative burden by up to 60%.

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Student Management

Maintain comprehensive student records from enrollment through graduation. Track academic progress, manage documents, and ensure compliance with a centralized student information system.

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Faculty Management

Manage your teaching staff effectively with tools for assignments, workload tracking, and performance monitoring. Empower faculty with self-service portals while maintaining administrative oversight.

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Course Management

Define academic programs, subjects, and curriculum with flexible structures that adapt to your institution’s unique requirements. Support for credit systems, prerequisites, and electives.

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Examination System

Plan, schedule, and evaluate examinations with a comprehensive system that handles everything from exam creation to result publication. Generate hall tickets, marksheets, and academic transcripts.

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Financial Management

Handle fee structures, invoicing, payment tracking, and financial reporting. Integrate seamlessly with accounting for complete financial transparency.

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How Core Apps Work Together

OpenEduCat’s Core Apps are designed as an integrated system where data flows naturally between modules:

Admission → Student Management → Course Enrollment
                    ↓
            Faculty Assignment
                    ↓
            Examination & Grading
                    ↓
            Financial Management
                    ↓
            Reports & Analytics

Data Flow Example: New Student Journey

Admission: Prospect submits application via online portal
Admission Review: Staff evaluates application, conducts interviews
Enrollment: Approved applicants converted to student records
Course Assignment: Student enrolled in program and batch
Fee Generation: Automatic fee schedule based on course
Faculty Connection: Student linked to assigned faculty
Exam Participation: Student appears in exam schedules
Result Recording: Grades recorded and transcripts generated

Free and Open Source (LGPL-3)

Perfect for small to medium institutions getting started with digital management:

All core admission workflows
Complete student record management
Basic faculty and course management
Standard examination features
Essential fee management
Basic reporting

Ideal for: Small schools, tutoring centers, coaching institutes

Key Benefits

For Administrators

80% Reduction in Paperwork: Digital workflows eliminate manual data entry
Real-Time Visibility: Dashboard insights across all operations
Compliance Ready: Maintain accurate records for accreditation
Scalable: Grows with your institution without system changes

For Faculty

Self-Service Portal: Manage schedules, grades, and attendance
Reduced Administrative Burden: Focus on teaching, not paperwork
Student Insights: Access to academic history and performance data
Mobile Access: Work from anywhere with web-based interface

For Students and Parents

Transparent Information: Access grades, attendance, and fees online
Digital Applications: Apply for admission without visiting campus
Payment Convenience: Pay fees online with multiple payment options
Communication: Receive notifications and updates automatically

Integration Capabilities

Core Apps integrate seamlessly with:

Essential Apps

Attendance, Assignments, Timetable, Gradebook

LMS

Online courses, quizzes, and learning content

Communication

Email, SMS, WhatsApp, Push notifications

ERP Modules

Accounting, Payroll, Inventory, CRM

Implementation Timeline

Phase	Duration	Activities
Discovery	1-2 weeks	Requirements gathering, data assessment
Setup	1-2 weeks	System configuration, user creation
Data Migration	2-4 weeks	Import existing data, validation
Training	1-2 weeks	User training, documentation
Go-Live	1 week	Launch, monitoring, support

Typical total: 6-10 weeks for complete Core Apps deployment.

Frequently Asked Questions

Can I start with just one Core App and add others later?

Yes, while Core Apps work best together, you can implement them incrementally. We recommend starting with Student Management as the foundation, then adding modules based on priority. Each module is self-contained yet designed to integrate seamlessly when you’re ready.

How does data migrate from our existing system?

OpenEduCat provides comprehensive data migration tools. We support imports from Excel/CSV files, common student information systems, and custom database migrations. Our implementation team assists with data mapping and validation to ensure accuracy.

Is training included?

Enterprise customers receive comprehensive training as part of implementation. Community users can access our extensive documentation, video tutorials, and community forums. Additional training packages are available for all users.

What about customization?

OpenEduCat is built on Odoo 19, offering extensive customization options. Community users can modify source code directly. Enterprise users benefit from our professional services team for custom development while maintaining upgrade compatibility.

Explore Each Core App

Admission Management Streamline enrollment with digital applications, automated workflows, and real-time tracking

Student Management Comprehensive student information system for the complete academic lifecycle

Faculty Management Manage teaching staff assignments, workload, and performance effectively

Course Management Define academic programs, subjects, curriculum, and credit requirements

Examination System Complete exam lifecycle from scheduling to result publication

Financial Management Fee structures, invoicing, payments, and financial reporting

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