Manage Faculty Members
Manage Faculty Members
Add and manage faculty/teacher records in OpenEduCat.
Time Required: 10 minutes per faculty member Module: Faculty User Role: HR Admin, Academic Admin
Table of Contents
Overview
Faculty management includes:
- Faculty profile creation and maintenance
- Subject and course assignments
- Workload tracking and management
- Portal access for self-service
Add New Faculty
Step 1: Navigate to Faculty
- Go to OpenEduCat > Faculty > Faculty
- Click Create
Step 2: Enter Basic Information
| Field | Description | Required |
|---|---|---|
Name | Faculty full name | Yes |
Employee ID | Unique identifier | Yes |
Email | Work email address | Yes |
Phone | Contact number | No |
Department | Academic department | Yes |
Step 3: Add Qualifications
- Go to Education tab
- Click Add a line
- Enter qualifications:
| Field | Description |
|---|---|
Degree | Qualification name |
University | Awarding institution |
Year | Year of completion |
Specialization | Area of expertise |
Step 4: Upload Documents
- Go to Documents tab
- Upload:
- Photo ID
- Degree certificates
- Experience letters
- Resume/CV
Step 5: Save
Click Save to create the faculty record.
Assign Subjects
From Faculty Record
- Open the faculty record
- Go to Subjects tab
- Click Add a line
- Select:
- Course
- Subject
- Batch (optional)
From Subject Record
- Go to OpenEduCat > Courses > Subjects
- Open the subject
- Set Faculty field
- Save
View Faculty Load
The Subjects tab shows all assigned subjects with:
- Subject name
- Course
- Weekly hours
- Total students
Faculty Portal Access
Create Portal User
- Open the faculty record
- Click Action > Grant Portal Access
- Select portal access level:
- Basic: View schedules
- Standard: Manage attendance, grades
- Full: All faculty features
Portal Features
Faculty can access:
| Feature | Description |
|---|---|
| My Schedule | View timetable |
| Attendance | Mark class attendance |
| Assignments | Create and grade |
| Gradebook | Enter student grades |
| Students | View student list |
| Leave | Apply for leave |
Reset Portal Password
- Open faculty record
- Click Action > Reset Password
- Faculty receives email with reset link
Faculty Workload
View Workload
- Go to OpenEduCat > Faculty > Faculty Workload
- Select faculty member
- View:
- Teaching hours per week
- Subjects assigned
- Batches handled
- Student count
Workload Report
- Go to OpenEduCat > Reports > Faculty Workload
- Select filters:
- Department
- Date range
- Click Generate
Workload Limits
Configure maximum teaching hours:
- Go to OpenEduCat > Configuration > Settings
- Under Faculty Settings:
- Set Max Teaching Hours/Week
- Enable Workload Alerts
- Save
Field Reference
Basic Information
| Field | Type | Description |
|---|---|---|
Name | Char | Full name |
Employee ID | Char | Unique ID |
Email | Char | Work email |
Mobile | Char | Phone number |
Department | Many2one | Academic dept |
Designation | Char | Job title |
Joining Date | Date | Start date |
Employment Details
| Field | Type | Description |
|---|---|---|
Employment Type | Selection | Full-time/Part-time |
Contract Type | Selection | Permanent/Contract |
Reporting To | Many2one | Supervisor |
Academic Details
| Field | Type | Description |
|---|---|---|
Subjects | Many2many | Assigned subjects |
Specialization | Char | Area of expertise |
Research Areas | Text | Research interests |