Set up faculty-related configurations including departments, designations, and policies.
Time required: 20-30 minutes initial setup
Prerequisites
Step 1: Navigate to Departments
- Go to OpenEduCat -> Configuration -> Departments
- Click Create
Step 2: Enter Department Details
| Field | Required | Description | Example |
|---|
| Name | Yes | Department name | ”Computer Science” |
| Code | No | Short code | ”CS” |
| Parent | No | Parent department | ”Engineering” |
| Head | No | Department head | ”Dr. Smith” |
Step 3: Save Department
Click Save to create department.
Step 1: Navigate to Designations
- Go to Configuration -> Designations
- Click Create
Step 2: Enter Designation Details
| Field | Required | Description | Example |
|---|
| Name | Yes | Position title | ”Associate Professor” |
| Code | No | Short code | ”ASSOC” |
| Level | No | Hierarchy level | 3 |
| Description | No | Role description | ”Mid-level faculty…” |
Common Designations
| Designation | Level | Description |
|---|
| Professor | 1 | Senior faculty, research lead |
| Associate Professor | 2 | Experienced faculty |
| Assistant Professor | 3 | Junior faculty |
| Lecturer | 4 | Teaching focused |
| Lab Instructor | 5 | Practical sessions |
| Teaching Assistant | 6 | Support role |
General Settings
- Go to OpenEduCat -> Configuration -> Settings
- Navigate to Faculty section
| Setting | Description |
|---|
| Auto Employee ID | Generate IDs automatically |
| ID Format | ID number format |
| Max Workload | Maximum teaching hours |
| Workload Alerts | Enable overload warnings |
Leave Settings (Enterprise)
| Setting | Description |
|---|
| Leave Types | Define leave categories |
| Annual Leave | Days per year |
| Sick Leave | Sick days allowed |
| Approval Workflow | Leave approval chain |
| Setting | Description |
|---|
| Appraisal Period | Annual/Bi-annual |
| Evaluation Criteria | Assessment parameters |
| Self-Assessment | Enable self-evaluation |
Workload Configuration
Define Workload Limits
| Faculty Type | Weekly Hours |
|---|
| Full-time | 16-20 hours |
| Part-time | 8-12 hours |
| Visiting | 4-8 hours |
Workload Calculation
System calculates:
- Teaching hours per subject
- Total weekly hours
- Overload alerts
Portal Configuration
Faculty Portal Features
Enable/disable portal features:
| Feature | Default | Description |
|---|
| View Schedule | Yes | Timetable access |
| Mark Attendance | Yes | Student attendance |
| Grade Entry | Yes | Enter marks |
| Create Assignments | Yes | Assignment management |
| Leave Application | Yes | Apply for leave |
Field Reference
Department
| Technical Field | UI Label | Type | Notes |
|---|
name | Name | Char | Required |
code | Code | Char | Short code |
parent_id | Parent | Many2one | Parent dept |
manager_id | Head | Many2one | Department head |
Designation
| Technical Field | UI Label | Type | Notes |
|---|
name | Name | Char | Required |
code | Code | Char | Short code |
level | Level | Integer | Hierarchy |
description | Description | Text | Role info |
Security Groups
Configure faculty access:
| Group | Access Level |
|---|
| Faculty User | Own data only |
| Faculty Manager | Department faculty |
| HR Admin | All faculty |
Troubleshooting
Department not appearing
Check:
- Department is active
- You have view permissions
- Not filtered out
Settings not saving
Verify:
- Admin permissions
- All required fields filled
- No validation errors
Related: Add Faculty | Manage Faculty
