Generate Hall Tickets

Generate Hall Tickets

Generate examination hall tickets (admit cards) for students appearing in exams. Hall tickets include exam schedule, venue details, and student information.

Edition: Enterprise only

Time required: 2-5 minutes

Prerequisites

• Exam Manager or Academic Admin role
• Exam session with scheduled exams
• Students assigned as exam attendees
• Student photos uploaded (recommended)

Steps

Step 1: Navigate to Exam Session

1. Go to OpenEduCat → Exam → Exam Sessions
2. Open the exam session for which you want to generate hall tickets

Step 2: Verify Exam Schedule

Before generating hall tickets, verify:

1. All exams in the session are in Scheduled state
2. Each exam has:
   • Exam date assigned
   • Start and end times set
   • Room/venue assigned
3. All students are added as attendees

Step 3: Generate Hall Tickets

1. Click the Generate Hall Tickets button
2. In the wizard that appears:

Field	Description
Students	Select specific students or leave blank for all
Include Photo	Check to include student photos
Include Instructions	Check to include exam instructions

3. Click Generate

Step 4: Download or Print

After generation:

1. Hall tickets appear as PDF attachments
2. Options:
   • Download All: Download as ZIP file
   • Print All: Send to printer
   • Email to Students: Send individual tickets via email

Hall Ticket Contents

The generated hall ticket includes:

Header Section

• Institution name and logo
• “Examination Hall Ticket” title
• Exam session name

Student Information

Field	Source
Student Name	op.student.name
Roll Number	op.student.roll_number
Course	op.course.name
Batch	op.batch.name
Photo	op.student.image

Exam Schedule Table

Column	Description
Date	Exam date
Subject	Subject name
Time	Start - End time
Room	Examination venue
Seat No	Assigned seat (if configured)

Footer Section

• Important instructions
• Signature space for verification
• Barcode/QR code (Enterprise)

Customizing Hall Ticket Template

To modify the hall ticket layout:

1. Go to Settings → Technical → Reports
2. Search for “Hall Ticket” report
3. Click Edit in Studio or modify QWeb template

Template Fields Available

Field	Technical Name
Student Name	student_id.name
Roll Number	student_id.roll_number
Course	student_id.course_id.name
Session	session_id.name
Exam List	exam_ids

Bulk Operations

Generate for Specific Students

1. Go to Students list view
2. Select students using checkboxes
3. Click Action → Generate Hall Tickets
4. Select the exam session
5. Click Generate

Regenerate After Changes

If exam schedule changes after hall tickets were generated:

1. Open the exam session
2. Click Regenerate Hall Tickets
3. Previous tickets are archived
4. New tickets reflect updated schedule

Student Portal Access

Students can download their hall tickets from the portal:

1. Student logs into portal
2. Navigate to My Exams
3. Click Download Hall Ticket

Note: Portal access requires openeducat_exam_enterprise module.

Troubleshooting

”No exams found for hall ticket”

Ensure:

• Exams exist in the session
• Exams are in “Scheduled” state (not Draft)
• Student is added as attendee to exams

Student photo not appearing

Check that:

• Student record has image uploaded
• Image field is image_1920 or image_128
• “Include Photo” option is checked

Hall ticket showing wrong time

Verify:

• Exam start/end times are correctly set
• Check timezone in user preferences
• Ensure times are in correct decimal format

Cannot find hall tickets after generation

Hall tickets are attached to:

1. The exam session record (as attachment)
2. Individual student records
3. Check Attachments button on the form

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Related: Create an Exam Session | Schedule an Exam