Enter Exam Results

Enter Exam Results

Record student marks after conducting an examination. The system automatically calculates grades and pass/fail status based on configured grade scales.

Time required: 10-30 minutes (depending on class size)

Prerequisites

• Exam Manager or Academic Admin role
• Exam in “Held” state
• Grade configuration set up
• Student marks available

Steps

Step 1: Navigate to the Exam

1. Go to OpenEduCat → Exam → Exams
2. Open the exam for which you want to enter results
3. Verify the exam is in Held state

Note: If exam is in “Scheduled” state, click Hold Exam button first.

Step 2: Open Result Entry

Click the Result smart button or navigate to the Results tab.

Step 3: Enter Marks

For each student in the results table:

Field	Required	Description
Student	Auto	Student name (read-only)
Roll Number	Auto	Student roll number
Marks Obtained	Yes	Marks scored by student
Grade	Auto	Calculated from marks
Status	Auto	Pass/Fail based on passing marks

Entering Marks

1. Click on a student’s row
2. Enter marks in the Marks Obtained field
3. Press Tab to move to next student
4. Grade and status calculate automatically

Step 4: Handle Special Cases

Absent Students

1. Leave marks field as 0
2. Check the Absent checkbox
3. Status will show as “Absent”

Re-examination

For students requiring re-exam:

1. Check the Re-exam checkbox
2. Add remarks in the Remarks field

Grace Marks (Enterprise)

If grace marks policy is enabled:

1. Enter marks as scored
2. Click Apply Grace Marks button
3. System adds grace marks where applicable

Step 5: Save and Update Status

1. Click Save after entering all marks
2. Click Set to Result Updated button
3. Exam state changes to “Result Updated”

Bulk Result Entry (Enterprise)

For faster entry with large classes:

Import from Spreadsheet

1. Click Import Results button
2. Download the template file
3. Fill marks in Excel/CSV:

   Roll Number, Marks
   2024001, 85
   2024002, 72
   2024003, 91

4. Upload completed file
5. Click Import

Quick Entry Mode

1. Click Quick Entry button
2. Simplified grid view appears
3. Enter marks using keyboard
4. Tab moves between cells
5. Enter moves to next row

Result Line View

View all results across exams:

1. Go to Exam → Result Line
2. Filter by:
   • Exam session
   • Subject
   • Pass/Fail status
   • Grade

Field Reference

Result Entry Form

Technical Field	UI Label	Type	Notes
exam_id	Exam	Many2one	Parent exam record
student_id	Student	Many2one	Links to op.student
roll_number	Roll Number	Char	From student record
marks_obtained	Marks Obtained	Float	0 to total_marks
grade_id	Grade	Many2one	Auto-calculated
status	Status	Selection	pass/fail/absent
absent	Absent	Boolean	Mark as absent
re_exam	Re-exam	Boolean	Requires re-examination
remarks	Remarks	Text	Additional notes

Status Values

Status	Condition
Pass	marks_obtained >= passing_marks
Fail	marks_obtained < passing_marks AND not absent
Absent	absent checkbox is True

Grade Calculation

Grades are automatically assigned based on grade configuration:

View Grade Configuration

1. Go to Exam → Configuration → Grade Configuration
2. Each grade has:

Field	Description	Example
Grade	Grade letter	A, B+, B, etc.
Min Marks	Minimum percentage	90
Max Marks	Maximum percentage	100
Points	Grade points	4.0

How Grades Calculate

If marks_percentage >= 90: Grade = A
If marks_percentage >= 80: Grade = B+
If marks_percentage >= 70: Grade = B
...and so on

Analytics and Reports

After entering results:

Exam Statistics

View summary on exam form:

• Total students
• Pass count / percentage
• Fail count / percentage
• Average marks
• Highest / Lowest marks

Result Analysis Report

1. Go to Exam → Reports → Result Analysis
2. Select filters:
   • Exam session
   • Course/Batch
   • Subject
3. View graphical analysis:
   • Grade distribution
   • Pass/fail ratio
   • Performance trends

Troubleshooting

”Cannot enter results - exam not held”

The exam must be in “Held” state:

1. Open the exam
2. Verify status is “Scheduled”
3. Click Hold Exam button
4. Then enter results

Grades not calculating

Check grade configuration:

1. Go to Grade Configuration
2. Verify grade ranges cover 0-100%
3. Ensure no gaps in percentage ranges
4. Check that grade config is linked to exam type

”Marks exceed total marks”

You cannot enter marks higher than the exam’s total marks:

1. Check the exam’s Total Marks field
2. Verify entered value is correct
3. If total marks is wrong, edit exam first

Results not saving

Ensure:

• You have edit permissions
• All required fields are filled
• No validation errors (check for red fields)
• Click Save before changing state

Student missing from result list

The student may not be an attendee:

1. Go to exam’s Attendees tab
2. Add the student
3. Save
4. Return to Results tab

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Related: Schedule an Exam | Generate Marksheets