Create an Exam Session
Create an Exam Session
Exam sessions group related exams together, such as “Fall 2024 Midterms” or “Final Examinations”. Create sessions before scheduling individual exams.
Time required: 5 minutes
Prerequisites
- Exam Manager or Academic Admin role
- Course and batch configured
- Exam types defined (optional)
Steps
Step 1: Navigate to Exam Sessions
- Go to OpenEduCat → Exam → Exam Sessions
- Click Create to open a new session form
Step 2: Enter Session Details
Fill in the session information:
| Field | Required | Description | Example |
|---|---|---|---|
| Name | Yes | Descriptive session name | ”Fall 2024 Final Exams” |
| Code | Yes | Unique identifier code | ”FALL24-FINAL” |
| Course | Yes | Associated course | ”Bachelor of Computer Science” |
| Batch | Yes | Student batch | ”2024-2025” |
| Start Date | Yes | Session start date | 2024-12-01 |
| End Date | Yes | Session end date | 2024-12-15 |
| Exam Type | No | Type of examination | ”Final Exam” |
| Venue | No | Default examination venue | ”Main Building” |
Step 3: Add Subjects (Optional)
In the Subjects tab, add subjects included in this session:
- Click Add a line under the Subjects section
- Select subjects from the dropdown
- Repeat for all subjects in the session
Tip: Adding subjects here helps when creating individual exams - they’ll be pre-filtered to session subjects.
Step 4: Configure Evaluation (Enterprise)
For Enterprise edition, configure result evaluation:
| Field | Description |
|---|---|
| Result Template | Template for calculating results |
| Pass Percentage | Minimum percentage to pass |
| Grace Marks | Additional marks if enabled |
Step 5: Save the Session
Click Save to create the exam session.
What’s Next
After creating the session:
- Create Exams: Add individual exams for each subject within the session
- Schedule: Assign dates, times, and rooms to each exam
- Generate Hall Tickets: Create admit cards for students (Enterprise)
Session States
| State | Description | Actions Available |
|---|---|---|
| Draft | Session created, not active | Edit, Delete |
| In Progress | Exams being conducted | View, Hold Exams |
| Done | All exams completed | View Results |
Field Reference
Basic Information Tab
| Technical Field | UI Label | Type | Notes |
|---|---|---|---|
name | Name | Char | Required, unique per course/batch |
code | Code | Char | Auto-generated if blank |
course_id | Course | Many2one | Links to op.course |
batch_id | Batch | Many2one | Links to op.batch |
start_date | Start Date | Date | Session start |
end_date | End Date | Date | Must be after start_date |
exam_type_id | Exam Type | Many2one | Links to op.exam.type |
venue | Venue | Char | Default room/building |
Evaluation Tab (Enterprise)
| Technical Field | UI Label | Type | Notes |
|---|---|---|---|
result_template_id | Result Template | Many2one | Calculation template |
pass_percentage | Pass Percentage | Float | 0-100 |
grace_marks | Grace Marks | Integer | Extra marks allowed |
Troubleshooting
”Course and Batch combination already exists”
Each course-batch combination can only have one active session of the same type. Either:
- Mark the existing session as Done
- Use a different exam type
- Archive the existing session
”End date must be after start date”
The session end date must be later than the start date. Check both date fields.
Students not appearing in session
Ensure students are:
- Enrolled in the selected course
- Assigned to the selected batch
- Have active enrollment status
Related: Schedule an Exam | Enter Exam Results