Create Exam
Create Exam
Set up examinations for your courses with defined subjects, schedules, and evaluation criteria. Exams are organized within exam sessions for structured assessment.
Time required: 5-10 minutes per exam
Prerequisites
- Exam Manager or Academic Admin role
- Exam session created
- Course and subjects configured
- Exam venues/rooms available
Overview
Creating an exam involves:
- Defining exam details within a session
- Setting date, time, and venue
- Configuring marks and evaluation
- Assigning students/attendees
Steps
Step 1: Navigate to Exams
- Go to OpenEduCat > Exam > Exams
- Click Create to add a new exam
Step 2: Enter Exam Information
| Field | Required | Description | Example |
|---|---|---|---|
| Name | Yes | Exam title | ”Data Structures Final” |
| Exam Session | Yes | Parent session | ”Fall 2024 Finals” |
| Subject | Yes | Subject being tested | ”Data Structures” |
| Course | Auto | From session | ”B.Tech CS” |
| Batch | Auto | From session | ”2024-2025” |
Step 3: Set Schedule
| Field | Required | Description | Example |
|---|---|---|---|
| Exam Date | Yes | Date of exam | 2024-12-10 |
| Start Time | Yes | Exam start time | 10:00 AM |
| End Time | Yes | Exam end time | 01:00 PM |
| Duration | Auto | Calculated duration | 3 hours |
Step 4: Configure Venue
| Field | Description | Example |
|---|---|---|
| Venue | Exam location | ”Main Hall” |
| Room | Specific room | ”Room 101” |
| Seating Capacity | Seats available | 50 |
Step 5: Set Marks Distribution
| Field | Required | Description | Example |
|---|---|---|---|
| Total Marks | Yes | Maximum marks | 100 |
| Passing Marks | Yes | Minimum to pass | 40 |
| Weightage | No | Session weight | 70% |
Step 6: Configure Exam Type
| Type | Description |
|---|---|
| Written | Paper-based exam |
| Practical | Lab/hands-on exam |
| Oral/Viva | Verbal examination |
| Online | Computer-based exam |
| Assignment | Take-home exam |
Step 7: Add Students
Option A - Auto-populate:
- Click Load Attendees
- System adds all students from batch
- Review and adjust list
Option B - Manual selection:
- Go to Attendees tab
- Click Add a line
- Select students individually
Step 8: Save Exam
Click Save to create the exam.
Exam States
| State | Description | Actions |
|---|---|---|
| Draft | Exam created | Edit, Schedule |
| Scheduled | Date confirmed | Conduct, Cancel |
| In Progress | Exam ongoing | Mark attendance |
| Done | Exam completed | Enter results |
| Cancelled | Exam cancelled | Archive |
Exam Configuration
Internal Assessment
For continuous assessment:
| Field | Description |
|---|---|
| Include Internal | Add internal marks |
| Internal Marks | Internal component (e.g., 30) |
| External Marks | Exam component (e.g., 70) |
Practical Component
| Field | Description |
|---|---|
| Has Practical | Include practical exam |
| Practical Marks | Practical portion |
| Theory Marks | Written portion |
Online Exam Settings (Enterprise)
| Field | Description |
|---|---|
| Enable Online | Allow online submission |
| Time Limit | Auto-submit timer |
| Shuffle Questions | Randomize order |
| Show Results | Immediate/delayed |
Supervisor Assignment
Assign exam invigilators:
- Go to Supervisors tab
- Click Add a line
- Select faculty members
- Assign room responsibilities
| Field | Description |
|---|---|
| Faculty | Supervisor name |
| Room | Assigned room |
| Role | Chief/Assistant |
Hall Ticket Generation
After exam is scheduled:
- Open the exam record
- Click Generate Hall Tickets
- Select students (or all)
- Hall tickets created for each
- Print or email to students
Field Reference
Exam Record
| Technical Field | UI Label | Type | Notes |
|---|---|---|---|
name | Name | Char | Required |
session_id | Exam Session | Many2one | Parent session |
subject_id | Subject | Many2one | Tested subject |
course_id | Course | Many2one | From session |
batch_id | Batch | Many2one | From session |
exam_date | Exam Date | Date | Exam day |
start_time | Start Time | Float | Start hour |
end_time | End Time | Float | End hour |
total_marks | Total Marks | Integer | Maximum score |
passing_marks | Passing Marks | Integer | Pass threshold |
venue | Venue | Char | Location |
state | State | Selection | Exam status |
Attendee Record
| Technical Field | UI Label | Type | Notes |
|---|---|---|---|
exam_id | Exam | Many2one | Parent exam |
student_id | Student | Many2one | Student record |
status | Status | Selection | present/absent |
marks | Marks | Float | Obtained marks |
Troubleshooting
”Subject not in session”
Subject must be part of exam session:
- Edit the exam session
- Add subject to session’s subject list
- Return to exam creation
”Student not in batch”
Student not enrolled in course batch:
- Verify student enrollment
- Check batch assignment
- Add student to batch if needed
Cannot schedule - time conflict
Room already booked:
- Choose different room
- Adjust time slot
- Check room availability
Attendees not loading
Check that:
- Session has correct batch
- Students enrolled in batch
- Students have active status
Related: Create Exam Session | Schedule Exam | Enter Results