Generate Results

Generate Results

Calculate and publish examination results for students. The result generation process aggregates marks, applies grading rules, and determines pass/fail status.

Time required: 10-15 minutes per session

Prerequisites

• Exam Manager or Academic Admin role
• All exams in session completed
• Marks entered for all students
• Grading scale configured

Overview

Result generation involves:

1. Collecting marks from all exams
2. Applying weightage and calculations
3. Assigning grades based on scales
4. Determining pass/fail status
5. Computing class ranks

Steps

Step 1: Navigate to Result Processing

1. Go to OpenEduCat > Exam > Result Processing
2. Click Create for new result batch

Step 2: Select Exam Session

Field	Required	Description	Example
Exam Session	Yes	Source session	”Fall 2024 Finals”
Course	Auto	From session	”B.Tech CS”
Batch	Auto	From session	”2024-2025”
Process Date	Yes	Result date	2024-12-18

Step 3: Configure Calculation Method

Method	Description
Simple Average	Sum of marks / Total subjects
Weighted Average	Marks x Subject weightage
Credit Based	Credit-weighted grade points
Custom Formula	User-defined calculation

Step 4: Set Pass Criteria

Criteria	Description
All Subjects	Pass each subject individually
Overall Percentage	Meet minimum total percentage
Combined	Both subject and overall
Credit Threshold	Minimum credits earned

Step 5: Configure Grading

Select grading scale:

Grade	Percentage Range	Grade Points
A+	90-100	10
A	80-89	9
B+	70-79	8
B	60-69	7
C+	50-59	6
C	40-49	5
F	Below 40	0

Step 6: Process Results

1. Click Generate Results
2. System calculates for each student:
   • Subject-wise grades
   • Total marks and percentage
   • Overall grade
   • Pass/fail status
3. Progress bar shows status
4. Results created in lines

Step 7: Review Results

1. Go to Result Lines tab
2. Verify calculations:
   • Subject marks correct
   • Grades assigned properly
   • Total computed accurately
3. Flag any discrepancies

Step 8: Apply Grace Marks (Optional)

If institution policy allows:

1. Click Apply Grace Marks
2. Configure:
   • Maximum grace per subject
   • Total grace allowed
   • Auto or manual application
3. System adjusts borderline cases

Step 9: Validate Results

1. After review, click Validate
2. Results become official
3. Status changes to “Published”

Result States

State	Description	Actions
Draft	Results generated	Review, Edit
Reviewed	Checked by admin	Validate
Published	Official results	View, Print
Revised	Recomputed results	Re-validate

Result Components

Subject Result

Field	Description
Subject	Subject name
Max Marks	Total possible
Obtained	Student’s score
Grade	Letter grade
Status	Pass/Fail

Overall Result

Field	Calculation
Total Marks	Sum of all subjects
Percentage	(Total/Max) x 100
CGPA	Credit-weighted GPA
Grade	Overall letter grade
Result	Final pass/fail
Rank	Class position

Revaluation Process

For revaluation requests:

1. Go to Exam > Revaluation Requests
2. Open pending request
3. Enter revised marks
4. Click Recalculate Result
5. New result replaces previous

Publishing Results

Portal Publication

1. After validation, click Publish to Portal
2. Configure visibility:
   • Immediate or scheduled
   • Full results or summary only
3. Students can view online

SMS/Email Notification

1. Select Notify Students
2. Choose notification method
3. System sends result summary

Result Board Display

1. Click Generate PDF
2. Upload to notice board
3. Public display of results

Result Templates (Enterprise)

Create Custom Template

1. Go to Exam > Configuration > Result Templates
2. Click Create
3. Configure:
   • Calculation formula
   • Weightage rules
   • Pass criteria
   • Grade mapping

Template Components

Component	Description
Weightage	Subject weights
Internal/External	Split calculations
Credit System	Credit-based GPA
Grace Policy	Grace mark rules

Field Reference

Result Record

Technical Field	UI Label	Type	Notes
session_id	Exam Session	Many2one	Source session
student_id	Student	Many2one	Student record
total_marks	Total Marks	Float	Obtained total
max_marks	Max Marks	Float	Maximum possible
percentage	Percentage	Float	Calculated %
grade_id	Grade	Many2one	Overall grade
cgpa	CGPA	Float	Grade point average
result	Result	Selection	pass/fail
rank	Rank	Integer	Class position
state	State	Selection	Processing state

Troubleshooting

”Missing marks for some exams”

Not all exams have results:

1. Check which exams lack marks
2. Enter pending marks
3. Rerun generation

Grades not assigning correctly

Verify grading scale:

1. Check percentage ranges
2. No overlapping ranges
3. All ranges covered

CGPA calculation incorrect

Check credit configuration:

1. All subjects have credits
2. Credits sum correctly
3. Credit formula accurate

Rank not appearing

Requirements for ranking:

1. More than one student
2. All results processed
3. Ranking enabled in config

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Related: Generate Marksheets | Enter Results | Grade Scales