Manage Student Suspensions

Manage Student Suspensions

Track and manage student suspensions resulting from disciplinary actions.

Time required: 5-10 minutes

Prerequisites

• Discipline Manager role
• Discipline record exists
• Incident reviewed

Creating a Suspension

Via Take Action Wizard

1. Open discipline record in “Awaiting Meeting” state
2. Click Take Action button
3. In the wizard:

Field	Required	Description
Suspend	Yes	Check to enable suspension
Suspend From	Yes	Start date
Suspend To	Yes	End date
Action Remark	No	Reason for suspension
Fine	No	Optional fine amount

4. Click Submit

Suspension Record Created

The system automatically:

1. Creates suspended.student record
2. Links to discipline record
3. Sends suspension email notification
4. Updates discipline state

View Suspended Students

1. Go to OpenEduCat → Discipline → Suspended Students
2. View active suspensions

Suspension List Shows

Column	Description
Student	Suspended student
From Date	Suspension start
To Date	Suspension end
Category	Misbehavior type
Discipline Record	Linked incident

Suspension Workflow

Discipline Record (Awaiting Meeting)
         │
         ▼ Take Action (with Suspend)
         │
    ┌────┴────┐
    │Suspended│ ──────▶ Email Sent
    │ Student │
    └─────────┘

Field Reference

Suspended Student

Technical Field	UI Label	Type	Notes
student_id	Student	Many2one	Required
suspend_from_date	From Date	Date	Required
suspend_to_date	To Date	Date	Required
misbehaviour_category_id	Category	Many2one	Incident type
discipline_id	Discipline	Many2one	Linked record

Email Notification

Suspension email includes:

• Student name
• Suspension dates
• Reason for suspension
• Institution contact

Combined Actions

The Take Action wizard supports:

• Fine only: Creates invoice
• Suspend only: Creates suspension
• Fine + Suspend: Creates both
• No action: Marks as done

Reports

View Suspension History

1. Go to Discipline → Reports
2. Select Student Wise report
3. Filter by student and date range
4. View all discipline records including suspensions

Troubleshooting

”To date must be after from date”

Suspension end date must be later than start date.

Suspension email not sent

Check:

• Email template is configured
• Student has email address
• SMTP settings are correct

Cannot create suspension

Verify:

• Discipline is in correct state
• You have manager permissions
• Required dates are filled

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Related: Record an Incident | Configure Categories