Register Students for Subjects

Register Students for Subjects

Enroll students in courses and register them for specific subjects through the subject registration workflow.

Time required: 5-10 minutes

Prerequisites

• Academic Admin or Registrar role
• Student record exists
• Course with subjects configured

Concepts

Student Course vs Subject Registration

Record	Purpose
Student Course	Enrolls student in a program
Subject Registration	Registers student for specific subjects

Enroll Student in Course

Step 1: Create Student Course Record

1. Go to OpenEduCat → Course → Student Course
2. Click Create

Step 2: Enter Enrollment Details

Field	Required	Description
Student	Yes	Student to enroll
Course	Yes	Program
Batch	No	Student cohort
Roll Number	No	Unique roll in batch

Step 3: Save Enrollment

Click Save. Status defaults to “Running”.

Register for Subjects

Step 1: Create Subject Registration

1. Go to OpenEduCat → Course → Subject Registration
2. Click Create

Step 2: Select Student and Course

Field	Description
Student	Registering student
Course	Target course
Batch	Student’s batch

Step 3: Get Available Subjects

Click Get Subjects button to populate:

• Compulsory subjects (auto-selected, read-only)
• Elective subjects (student chooses)

Step 4: Select Electives

Choose from available elective subjects.

Step 5: Submit Registration

1. Click Submit button
2. Status changes to “Submitted”
3. Awaits approval

Approval Workflow

State	Description	Next Action
Draft	Created, editable	Submit
Submitted	Awaiting approval	Approve/Reject
Approved	Subjects synced to student course	-
Rejected	Declined	Reset to Draft

Approve Registration

1. Open submitted registration
2. Review selected subjects
3. Click Approve
4. Subjects sync to student course record

Field Reference

Student Course

Technical Field	UI Label	Type	Notes
student_id	Student	Many2one	Required
course_id	Course	Many2one	Required
batch_id	Batch	Many2one	Optional
roll_number	Roll Number	Char	Unique per batch
subject_ids	Subjects	Many2many	Enrolled subjects
state	State	Selection	running/finished

Subject Registration

Technical Field	UI Label	Type	Notes
name	Registration No	Char	Auto-generated
student_id	Student	Many2one	Required
course_id	Course	Many2one	Required
compulsory_subject_ids	Compulsory	Many2many	Read-only
elective_subject_ids	Elective	Many2many	Student selects
state	State	Selection	Workflow state

Troubleshooting

Subjects not appearing

Check that:

• Course has subjects assigned
• Subject types are correctly set
• Click “Get Subjects” button

Cannot approve registration

Verify:

• You have approval permissions
• Registration is in “Submitted” state
• All required subjects selected

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Related: Create a Course | Add Subjects