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OpenEduCat Documentation

Canteen Management

Canteen Management

Manage institutional canteen operations including menu, orders, and billing.

Time Required: 15 minutes for setup Module: Canteen User Role: Canteen Manager, Admin

Table of Contents

  1. Overview
  2. Setup Canteen
  3. Manage Menu Items
  4. Process Orders
  5. Student Meal Plans
  6. Reports

Overview

The canteen module provides:

  • Menu and item management
  • Order processing and billing
  • Student meal plan subscriptions
  • Integration with fee collection
  • Inventory tracking

Setup Canteen

Create Canteen Location

  1. Go to OpenEduCat > Canteen > Canteen
  2. Click Create
  3. Enter details:
FieldDescription
NameCanteen name
LocationCampus/Building
ManagerResponsible person
Operating HoursStart and end time
  1. Click Save

Configure Settings

  1. Go to OpenEduCat > Configuration > Settings
  2. Under Canteen Settings:
    • Enable Canteen Module
    • Set Default Payment Method
    • Enable Student Wallet (optional)
  3. Save

Manage Menu Items

Add Menu Category

  1. Go to Canteen > Configuration > Categories
  2. Click Create
  3. Enter category name:
    • Breakfast
    • Lunch
    • Snacks
    • Beverages

Add Menu Item

  1. Go to Canteen > Menu Items
  2. Click Create
  3. Fill details:
FieldDescriptionExample
NameItem name”Veg Thali”
CategoryItem categoryLunch
PriceSelling price80.00
AvailableIs available✓
Preparation TimeMinutes15

Set Daily Menu

  1. Go to Canteen > Daily Menu
  2. Select date
  3. Add items available for the day
  4. Set quantity limits if applicable
  5. Publish menu

Process Orders

New Order

  1. Go to Canteen > Orders
  2. Click Create
  3. Select:
    • Customer (Student/Faculty/Guest)
    • Items and quantities
  4. Click Confirm Order

Order Status

StatusDescription
DraftOrder created
ConfirmedAccepted for preparation
ReadyFood prepared
DeliveredHanded to customer
CancelledOrder cancelled

Quick POS Mode

  1. Go to Canteen > Point of Sale
  2. Select items from grid
  3. Add customer (optional)
  4. Click Payment
  5. Select payment method
  6. Complete transaction

Payment Methods

MethodDescription
CashDirect cash payment
Student WalletDeduct from wallet
CardCard payment
Meal PlanCovered by subscription
InvoiceBill to parent

Student Meal Plans

Create Meal Plan

  1. Go to Canteen > Meal Plans
  2. Click Create
  3. Configure plan:
FieldDescription
Plan Name”Monthly Lunch Plan”
Duration30 days
Meals IncludedLunch only
Daily Limit1 meal/day
Price2000.00

Subscribe Student

  1. Open student record
  2. Go to Canteen tab
  3. Click Add Meal Plan
  4. Select plan and start date
  5. Generate fee if required

Track Consumption

  1. Go to Canteen > Meal Plan Usage
  2. Filter by student
  3. View:
    • Meals used
    • Remaining balance
    • Usage history

Reports

Daily Sales Report

  1. Go to Canteen > Reports > Daily Sales
  2. Select date
  3. View:
    • Total orders
    • Revenue by category
    • Payment method breakdown
  1. Go to Canteen > Reports > Item Analysis
  2. Select period
  3. View best/worst selling items

Stock Report

  1. Go to Canteen > Reports > Inventory
  2. View current stock levels
  3. Items below reorder level highlighted