Configure Attendance Settings

Configure Attendance Settings

Set up attendance module settings including attendance mode, tracking options, and defaults.

Time Required: 10-15 minutes Module: Attendance User Role: Attendance Manager, Administrator

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Table of Contents

1. Overview
2. Access Settings
3. Attendance Mode
4. Tracking Options
5. Default Values
6. Notifications
7. Field Reference
8. Troubleshooting

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Overview

Attendance settings control how attendance is tracked across your institution:

• Attendance Mode - Subject-wise or generic daily attendance
• Tracking Options - Status types, late marking, excused absences
• Defaults - Auto-population, default status, time settings

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Access Settings

Step 1: Navigate to Settings

1. Go to OpenEduCat > Configuration > Settings
2. Scroll to Attendance section

Or use the direct path:

1. Go to Settings app
2. Click OpenEduCat
3. Navigate to Attendance

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Attendance Mode

Choose Attendance Mode

Mode	Best For	Description
Subject-Wise	Universities, Colleges	Separate attendance per subject/session
Generic	K-12, Schools	One daily attendance per class

Configure Subject-Wise Mode

1. Enable Subject-Wise Attendance
2. Configure options:

Setting	Description
Link to Timetable	Auto-populate from schedule
Require Subject	Subject field mandatory
Faculty Auto-Fill	Fill faculty from session

Configure Generic Mode

1. Disable Subject-Wise Attendance
2. Configure options:

Setting	Description
Daily Attendance	One record per day
Homeroom Teacher	Assign default faculty

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Tracking Options

Status Types

Configure available attendance statuses:

Status	Code	Default Enabled
Present	P	Yes
Absent	A	Yes
Excused	E	Yes
Late	L	Optional

Enable Late Marking

1. Enable Track Late Arrivals
2. Configure late threshold:
   • Late Threshold (minutes) - Time after which marked late
   • Convert Late to Absent - After X late marks

Excused Absence Configuration

1. Enable Excused Absences
2. Options:
   • Require Reason - Reason field mandatory
   • Require Document - Upload proof
   • Manager Approval - Require approval

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Default Values

Auto-Population Settings

Setting	Description
Auto-Load Students	Load enrolled students automatically
Default Status	Default status for all students
Date Default	Today’s date or session date

Time Settings

Setting	Description
Track Time In/Out	Record check-in/check-out times
Working Hours	Standard hours for calculation
Timezone	Institution timezone

Faculty Defaults

Setting	Description
Auto-Assign Faculty	Current user as default
Restrict to Assigned	Only assigned faculty can mark

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Notifications

Absence Notifications

Configure alerts for student absences:

1. Enable Absence Notifications
2. Configure triggers:

Trigger	Description
Immediate Alert	Notify on each absence
Daily Summary	End of day report
Threshold Alert	Alert when X absences reached

Recipients

Recipient	Notification Type
Parent/Guardian	Email, SMS
Class Teacher	Internal notification
Administrator	Dashboard alert

Email Templates

1. Go to OpenEduCat > Configuration > Email Templates
2. Configure attendance templates:
   • Absence Notification
   • Attendance Summary
   • Low Attendance Warning

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Field Reference

General Settings

Field	Type	Description
attendance_mode	Selection	Subject-wise or Generic
auto_load_students	Boolean	Auto-populate students
default_status	Selection	Default attendance status
track_late	Boolean	Enable late tracking

Threshold Settings

Field	Type	Description
late_threshold	Integer	Minutes for late marking
absence_alert_threshold	Integer	Absences before alert
min_attendance_percent	Float	Minimum required %

Notification Settings

Field	Type	Description
notify_absence	Boolean	Send absence alerts
notify_parent	Boolean	Include parents
notification_timing	Selection	Immediate/Daily

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Troubleshooting

Settings not saving

Problem: Changes not persisting after save.

Solutions:

1. Ensure you have Administrator role
2. Check for validation errors
3. Clear browser cache and retry
4. Check system logs for errors

Mode not changing

Problem: Cannot switch between modes.

Solutions:

1. Existing attendance sheets may block change
2. Archive or complete pending sheets
3. Backup data before mode switch
4. Contact support if data migration needed

Notifications not sending

Problem: Email alerts not working.

Solutions:

1. Verify email server configuration
2. Check email templates exist
3. Verify recipient email addresses
4. Review outgoing mail queue

Late marking not working

Problem: Students not marked late automatically.

Solutions:

1. Verify “Track Late Arrivals” is enabled
2. Check late threshold value
3. Ensure check-in time is recorded
4. Verify session start time is set

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Related

• Create Attendance Register
• Mark Attendance Manually
• Attendance Reports
• Face Recognition Attendance