Submit an Assignment

Submit an Assignment

Students can submit assignments through the portal or directly in the system. This guide covers both submission methods.

Edition: Portal submission requires Enterprise

Time required: 5-15 minutes

Prerequisites

• Student account with portal access (Enterprise)
• Assignment is in “Published” state
• Current date is between issue date and due date

Student Portal Submission (Enterprise)

Step 1: Access the Portal

1. Go to your institution’s portal URL
2. Log in with your student credentials
3. Navigate to My Assignments or Courses

Step 2: Find the Assignment

1. View list of pending assignments
2. Filter by:
   • Course
   • Subject
   • Due date
3. Click on the assignment to open details

Step 3: Review Requirements

On the assignment page, review:

Section	Description
Instructions	What is required
Due Date	Submission deadline
Total Marks	Points possible
Attachments	Reference materials
Submission Status	Your current status

Step 4: Prepare Submission

Before uploading:

1. Check file format requirements
2. Verify file size limits
3. Name file according to instructions
4. Ensure all required components included

Step 5: Upload Submission

1. Click Submit Assignment button
2. Click Choose File or drag-and-drop
3. Select your submission file(s)
4. Add optional comments for faculty

Step 6: Confirm Submission

1. Review uploaded file(s)
2. Click Submit
3. Confirmation message appears
4. Status changes to “Submitted”

Important: Note the submission timestamp. Late submissions may incur penalties.

Backend Submission (Admin Entry)

For cases where admin enters submission on behalf of student:

Step 1: Navigate to Submissions

1. Go to OpenEduCat → Assignment → Submissions
2. Click Create

Step 2: Enter Submission Details

Field	Required	Description
Assignment	Yes	Select assignment
Student	Yes	Select student
Submission Date	Yes	When submitted
Description	No	Student comments

Step 3: Attach Files

1. Click Attachments (📎)
2. Upload student’s work
3. Save submission

Resubmission

If allowed by faculty:

Portal Resubmission

1. Open previously submitted assignment
2. Click Resubmit
3. Upload new file
4. Previous version is archived
5. New timestamp recorded

Viewing Submission History

1. Open assignment in portal
2. Click Submission History
3. View all previous versions with timestamps

Late Submissions

Checking Late Policy

Before submitting late:

1. Check if late submissions allowed
2. Note the penalty per day
3. Calculate deduction:

   Late Days × Penalty = Total Deduction
   Example: 2 days × 5 marks = 10 marks deducted

Submitting Late

1. Portal shows “Late Submission” warning
2. Submit as normal
3. System records actual submission time
4. Penalty applied automatically during grading

Submission Status

Status	Description
Not Submitted	No submission yet
Submitted	Work uploaded, pending review
Late Submitted	Submitted after due date
Under Review	Faculty is grading
Graded	Marks assigned
Returned	Sent back for revision

Viewing Grades

After faculty grades submission:

Via Portal

1. Go to My Assignments
2. Click on graded assignment
3. View:
   • Marks obtained
   • Grade (if applicable)
   • Faculty feedback
   • Rubric scores (Enterprise)

Via Notification

If notifications enabled:

• Email with grade summary
• Portal notification badge

Group Assignments (Enterprise)

For team-based assignments:

Joining a Group

1. Open group assignment
2. Click Join Group or Create Group
3. Invite team members or wait for invitation

Group Submission

1. Any group member can submit
2. Submission applies to all members
3. All members receive same grade

Field Reference

Submission Record

Technical Field	UI Label	Type	Notes
assignment_id	Assignment	Many2one	Parent assignment
student_id	Student	Many2one	Submitting student
submission_date	Submitted On	Datetime	Auto-recorded
description	Comments	Text	Student notes
state	Status	Selection	Submission state
marks	Marks	Float	Assigned after grading
feedback	Feedback	Html	Faculty comments

Troubleshooting

Cannot find assignment

Check that:

• You’re enrolled in the correct course/batch
• Assignment is published (not draft)
• Issue date has passed
• You have portal access

File upload failing

Verify:

• File format is allowed
• File size is under limit (usually 10-25 MB)
• Internet connection is stable
• Try a different browser

”Submission deadline has passed”

If late submissions aren’t allowed:

• Contact faculty to request extension
• Admin may need to manually enter submission

Cannot resubmit

Resubmission may be disabled:

• Check assignment settings
• Contact faculty to enable
• Only one submission may be allowed

Grade not visible

Grades appear after:

• Faculty completes grading
• Results are published
• Check back after grading period

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Related: Create an Assignment | Grade Assignments