Grade Assignments

Grade Assignments

Review student submissions and assign marks with feedback. Grades can integrate with the gradebook for automatic GPA calculation.

Time required: 2-5 minutes per submission

Prerequisites

• Faculty or Assignment Manager role
• Assignment in “Published” or “Finished” state
• Student submissions received

Steps

Step 1: Access Submissions

Option A - From Assignment:

1. Go to OpenEduCat → Assignment → Assignments
2. Open the assignment to grade
3. Click Submissions smart button

Option B - Direct Access:

1. Go to Assignment → Submissions
2. Filter by assignment name

Step 2: Open Submission

1. Click on a student’s submission
2. Review submission details:

Field	Description
Student	Submitting student
Submitted On	Submission timestamp
Status	Current state
Attachments	Uploaded files
Comments	Student notes

Step 3: Review Student Work

1. Download attached file(s)
2. Review submission content
3. Compare against assignment criteria

Step 4: Enter Grade

Field	Required	Description	Example
Marks	Yes	Score for submission	85
Grade	Auto	Calculated from marks	A-
Status	Auto	Updates to “Graded”	-

Step 5: Provide Feedback

In the Feedback field, provide:

• Strengths of the submission
• Areas for improvement
• Specific suggestions
• Rubric scores (Enterprise)

Example Feedback:

Good understanding of sorting algorithm concepts.

Strengths:
- Clear explanation of time complexity
- Well-organized code examples

Areas for Improvement:
- Add more academic citations (only 3 provided)
- Include space complexity analysis

Score Breakdown:
- Content: 25/30
- Analysis: 28/30
- Code Quality: 22/25
- Citations: 10/15

Step 6: Save Grade

1. Click Save
2. Status changes to “Graded”
3. Student is notified (if enabled)

Bulk Grading

Quick Entry Mode

1. Open assignment
2. Click Grade All button
3. Grid view shows all submissions:

Student	Marks	Grade	Action
John Doe	[ ]	-	[View]
Jane Smith	[ ]	-	[View]

4. Enter marks directly in grid
5. Click [View] to see full submission
6. Click Save All when done

Import Grades

1. Click Import Grades button
2. Download template:

   Roll Number,Marks,Feedback
   2024001,85,"Good work"
   2024002,72,"Needs improvement"

3. Fill in grades
4. Upload file
5. Verify imported data
6. Click Import

Rubric-Based Grading (Enterprise)

Using a Rubric

1. Open submission
2. Click Grade with Rubric
3. Score each criterion:

Criterion	Excellent (4)	Good (3)	Fair (2)	Poor (1)	Score
Content	○	●	○	○	3
Analysis	●	○	○	○	4
Format	○	●	○	○	3

4. Total calculated automatically
5. Comments auto-generated from rubric

Creating a Rubric

1. Go to Assignment → Configuration → Rubrics
2. Click Create
3. Add criteria and levels:

Field	Description
Name	Rubric name
Criteria	List of evaluation criteria
Levels	Performance levels (4-point, 5-point, etc.)
Points	Points per level

Late Submission Handling

Automatic Penalty

If late penalty configured:

1. System calculates days late
2. Penalty applied automatically:

   Final Score = Raw Score - (Late Days × Penalty)

3. Both raw and adjusted scores shown

Manual Override

To waive late penalty:

1. Open submission
2. Uncheck Apply Late Penalty
3. Enter adjusted marks manually
4. Add note in feedback

Return for Revision

Instead of grading:

1. Open submission
2. Click Return for Revision
3. Enter revision feedback
4. Click Confirm
5. Student can resubmit

Grade Analytics

Submission Statistics

On assignment form, view:

• Total students
• Submitted count
• Graded count
• Average score
• Grade distribution

Reports

1. Go to Assignment → Reports → Grade Analysis
2. Select assignment(s)
3. View:
   • Score distribution histogram
   • Pass/fail ratio
   • Comparison across assignments

Gradebook Integration (Enterprise)

Sync to Gradebook

After grading:

1. Open assignment
2. Click Sync to Gradebook
3. Grades appear in gradebook with assignment weightage

Automatic Sync

Configure in assignment settings:

1. Enable Auto-sync to Gradebook
2. Grades sync immediately after entry

Field Reference

Submission Line

Technical Field	UI Label	Type	Notes
marks	Marks	Float	0 to assignment max
grade_id	Grade	Many2one	Auto-calculated
feedback	Feedback	Html	Faculty comments
state	Status	Selection	submitted/graded/returned
graded_by	Graded By	Many2one	Faculty who graded
graded_date	Graded On	Datetime	When graded
late_penalty_applied	Late Penalty	Boolean	Penalty deducted
raw_marks	Raw Marks	Float	Before penalty

Troubleshooting

Cannot enter marks

Check that:

• You have grading permissions
• Assignment is not in Draft state
• You are assigned to the subject/course

Grade not calculating

Verify grade configuration:

1. Go to Grade Configuration
2. Check percentage ranges
3. Ensure no gaps in ranges

Sync to gradebook failing

Ensure:

• Gradebook integration module installed
• Assignment has weightage assigned
• Student is in gradebook roster

Student didn’t receive feedback

Check notification settings:

1. Student has email configured
2. Notification templates are active
3. Portal notifications enabled

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Related: Create an Assignment | Submit an Assignment