Create an Assignment

Create an Assignment

Create assignments for students with detailed instructions, due dates, attachments, and grading criteria.

Time required: 5-10 minutes

Prerequisites

• Faculty or Assignment Manager role
• Course and batch exist
• Subject assigned to you (for faculty)

Steps

Step 1: Navigate to Assignments

1. Go to OpenEduCat → Assignment → Assignments
2. Click Create to open a new assignment form

Step 2: Enter Basic Information

Fill in the assignment details:

Field	Required	Description	Example
Name	Yes	Assignment title	”Week 3: Data Structures Essay”
Course	Yes	Target course	”Bachelor of Computer Science”
Batch	Yes	Target batch	”2024-2025”
Subject	Yes	Related subject	”Data Structures”
Faculty	Yes	Assigning teacher	Auto-filled for faculty

Step 3: Set Schedule and Marks

Field	Required	Description	Example
Issue Date	Yes	When assignment is issued	2024-10-01
Due Date	Yes	Submission deadline	2024-10-15
Total Marks	Yes	Maximum marks possible	100
Passing Marks	No	Minimum marks to pass	40
Weightage	No	Weight in gradebook (%)	10

Step 4: Add Instructions

In the Description field, provide:

• Clear assignment objectives
• Detailed requirements
• Submission format expectations
• Evaluation criteria
• Resources or references

Example:

## Objective
Write a 2000-word essay analyzing the efficiency of different sorting algorithms.

## Requirements
- Compare at least 3 sorting algorithms
- Include time complexity analysis
- Provide code examples in Python
- Cite at least 5 academic sources

## Submission Format
- PDF document
- Filename: [RollNumber]_SortingEssay.pdf

Step 5: Attach Files (Optional)

Add reference materials:

1. Click Attachments button (📎)
2. Upload files:
   • Assignment template
   • Reference documents
   • Data files
   • Rubric (Enterprise)

Step 6: Configure Submission Settings (Enterprise)

Field	Description
Allow Late Submission	Accept after due date
Late Penalty	Marks deducted per day late
Max Late Days	Maximum days to accept late
Allow Multiple Submissions	Student can resubmit
File Types Allowed	Restrict upload formats

Step 7: Save as Draft

Click Save to create the assignment in Draft state.

Publishing an Assignment {#publishing}

To make the assignment visible to students:

1. Review all details
2. Click Publish button
3. State changes to “Published”
4. Students can now view and submit

Note: Once published, students are notified (if notifications enabled).

Finishing an Assignment {#finishing}

After grading is complete:

1. Ensure all submissions are graded
2. Click Finish button
3. State changes to “Finished”
4. Grades sync to gradebook (Enterprise)

Action Buttons

Button	State Required	Action
Publish	Draft	Make visible to students
Finish	Published	Close submissions, finalize grades
Reset to Draft	Any	Return to draft for editing
Duplicate	Any	Create copy of assignment

Assignment Types

Organize assignments by type:

1. Go to Assignment → Configuration → Assignment Types
2. Common types:
   • Homework
   • Project
   • Essay
   • Lab Report
   • Presentation
   • Case Study

Create Assignment Type

Field	Description
Name	Type name
Code	Short identifier
Description	Explanation of type
Default Marks	Default max marks

Bulk Assignment Creation

Create multiple assignments at once:

Using Import

1. Click Favorites → Import Records
2. Download template
3. Fill assignment data in spreadsheet
4. Upload and import

Using Duplicate

1. Open existing assignment
2. Click Action → Duplicate
3. Modify details for new assignment
4. Save

Field Reference

Main Form

Technical Field	UI Label	Type	Notes
name	Name	Char	Required, assignment title
course_id	Course	Many2one	Links to op.course
batch_id	Batch	Many2one	Links to op.batch
subject_id	Subject	Many2one	Links to op.subject
faculty_id	Faculty	Many2one	Links to op.faculty
issue_date	Issue Date	Date	Assignment start
due_date	Due Date	Date	Submission deadline
marks	Total Marks	Float	Maximum marks
description	Description	Html	Instructions
state	State	Selection	draft/publish/finish
assignment_type_id	Type	Many2one	Assignment category

Enterprise Fields

Technical Field	UI Label	Type	Notes
allow_late	Allow Late	Boolean	Accept late submissions
late_penalty	Late Penalty	Float	Marks per day
max_late_days	Max Late Days	Integer	Cutoff for late
allow_resubmit	Allow Resubmit	Boolean	Multiple submissions
weightage	Weightage	Float	Gradebook weight
grading_type_id	Grading Type	Many2one	Grading method

Troubleshooting

”Cannot publish - missing required fields”

Check that all required fields are filled:

• Name
• Course and Batch
• Subject
• Issue and Due dates
• Total Marks

Students not seeing assignment

Verify:

1. Assignment is in “Published” state
2. Students are enrolled in the correct course/batch
3. Issue date has passed
4. Portal access is configured (Enterprise)

Due date validation error

Due date must be:

• After issue date
• A valid date format
• Not in the past (for new assignments)

Faculty cannot create assignment

The faculty must:

1. Be assigned to the subject
2. Have “Faculty” or “Assignment Manager” role
3. Be active in the system

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Related: Submit an Assignment | Grade Assignments