Set Up Website Events

Set Up Website Events

Configure public events for your institution’s website including registration, ticketing, and publishing.

Time required: 15-20 minutes per event

Module: event, website_event, openeducat_activity

User role: System Administrator, Event Manager

Prerequisites

• System Administrator or Event Manager role
• Website module configured
• Event types set up
• Payment gateway (for paid events)

Steps

Step 1: Navigate to Events

1. Go to Events -> Events
2. Or Website -> Events
3. Click Create

Step 2: Enter Event Information

Field	Required	Description	Example
Name	Yes	Event title	”Annual Tech Conference 2024”
Date	Yes	Start date/time	2024-10-15 09:00
End Date	Yes	End date/time	2024-10-15 17:00
Venue	Yes	Location	”Main Auditorium”
Organizer	No	Organizing body	”CS Department”

Step 3: Configure Event Details

In the Description tab:

Section	Content
Short Description	Event summary (150 chars)
Full Description	Detailed information
Agenda	Schedule of activities
Speakers	Featured presenters

Step 4: Set Registration Options

Setting	Description	Options
Tickets	Enable registration	Yes/No
Ticket Types	Registration types	Free/Paid
Seats Limited	Capacity limit	Yes/No
Maximum Attendees	Capacity	Number

Step 5: Configure Tickets

For each ticket type:

Field	Description	Example
Name	Ticket name	”Early Bird”
Price	Ticket cost	$50.00
Quantity	Available tickets	100
Start Date	Sales start	2024-08-01
End Date	Sales end	2024-10-10

Step 6: Set Up Communication

Communication	Description
Confirmation Email	Registration confirmed
Reminder Email	Before event
Thank You Email	After event
Badge Template	Attendee badge

Step 7: Configure Website Display

Setting	Description
Published	Show on website
Featured	Show in highlights
Category	Event category
Tags	Search tags

Step 8: Add Media

Media Type	Purpose
Banner Image	Event header
Gallery	Event photos
Video	Promotional video
Documents	Schedule, brochure

Step 9: Publish Event

1. Click Save
2. Toggle Published to show on website
3. Click Go to Website to preview

Event Registration Workflow

Event Published
      ↓
Visitor Views Event
      ↓
Clicks Register
      ↓
Selects Ticket(s)
      ↓
Completes Form
      ↓
[Free] → Confirmation Email
      ↓
[Paid] → Payment Gateway
      ↓
Payment Success → Confirmation Email
      ↓
Event Day → Check-in

Event Page Customization

Element	Customization
Banner	Event image
Colors	Theme colors
Layout	Page structure
CTA Button	Register button text

Social Sharing

Platform	Integration
Facebook	Share event
Twitter	Tweet event
LinkedIn	Post event
Email	Share link

Field Reference

Event

Technical Field	UI Label	Type	Notes
name	Event Name	Char	Required
date_begin	Start Date	Datetime	Event start
date_end	End Date	Datetime	Event end
event_type_id	Type	Many2one	Event category
seats_max	Maximum Seats	Integer	Capacity
website_published	Published	Boolean	Show on site

Event Ticket

Technical Field	UI Label	Type	Notes
name	Name	Char	Ticket type
price	Price	Float	Ticket cost
seats_max	Quantity	Integer	Available
start_sale_datetime	Sale Start	Datetime	When available
end_sale_datetime	Sale End	Datetime	Deadline

Troubleshooting

Event not appearing on website

1. Check event is Published
2. Verify event date is in future
3. Confirm website access settings

Registration not working

1. Verify tickets are configured
2. Check seat availability
3. Confirm registration period is active

Payment failing

1. Verify payment gateway is configured
2. Check ticket price is set
3. Review payment logs

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Related: Configure Event Types | Set Up Payment Gateway