Configure Subjects

Set up course subjects including credit hours, syllabus, and faculty assignments.

Time required: 10 minutes per subject

Module: openeducat_core

User role: System Administrator, Academic Admin

Prerequisites

System Administrator or Academic Admin role
Course created
Faculty records available
Grading scale configured (optional)

Steps

Step 1: Navigate to Subjects

Go to OpenEduCat -> Course -> Subjects
Or from Course record, go to Subjects tab
Click Create

Step 2: Enter Subject Information

Field	Required	Description	Example
Name	Yes	Subject name	”Data Structures”
Code	Yes	Subject code	”CS201”
Course	Yes	Parent course	”B.Sc Computer Science”
Type	No	Subject type	”Core”

Step 3: Configure Credit Details

Field	Description	Example
Credit Hours	Subject credits	4
Theory Hours	Lecture hours/week	3
Practical Hours	Lab hours/week	2
Total Hours	Weekly total	5

Step 4: Set Subject Properties

Property	Description
Mandatory	Required subject
Elective	Optional subject
Semester	When offered
Prerequisites	Required prior subjects

Step 5: Add Syllabus

In the Syllabus tab:

Unit	Topic	Hours
1	Arrays and Linked Lists	10
2	Stacks and Queues	8
3	Trees	12
4	Graphs	10
5	Sorting and Searching	8

Step 6: Assign Faculty

In the Faculty tab:

Faculty	Role	Hours
Dr. Smith	Primary	3/week
Prof. Jones	Lab	2/week
Mr. Wilson	Tutorial	1/week

Step 7: Configure Assessment

Component	Weightage	Type
Midterm	20%	Theory
Final	40%	Theory
Practical	25%	Lab
Assignment	15%	Coursework

Step 8: Save Subject

Click Save to create the subject.

Subject Types

Type	Description	Example
Core	Mandatory subjects	Programming Fundamentals
Elective	Optional choices	Advanced AI
Audit	Non-credit	Foreign Language
Lab	Practical only	Physics Lab
Project	Project work	Final Year Project

Subject Hierarchy

Course: B.Sc Computer Science
├── Semester 1
│   ├── CS101 - Programming Fundamentals (Core)
│   ├── MA101 - Mathematics I (Core)
│   └── EL101 - Elective I (Elective)
├── Semester 2
│   ├── CS102 - Data Structures (Core)
│   ├── CS103 - Database Systems (Core)
│   └── EL102 - Elective II (Elective)
└── ...

Bulk Import Subjects

For multiple subjects:

Prepare CSV with columns:
- Name
- Code
- Course
- Credits
- Semester
Go to Action -> Import
Upload and map fields

Field Reference

Subject (op.subject)

Technical Field	UI Label	Type	Notes
`name`	Name	Char	Subject name
`code`	Code	Char	Unique code
`course_id`	Course	Many2one	Parent course
`subject_type`	Type	Selection	core/elective
`credit_hours`	Credits	Float	Credit hours
`semester_id`	Semester	Many2one	When offered

Faculty Assignment

Technical Field	UI Label	Type	Notes
`faculty_id`	Faculty	Many2one	Assigned faculty
`subject_id`	Subject	Many2one	Subject link
`hours`	Hours	Float	Weekly hours
`role`	Role	Selection	primary/lab/tutorial

Troubleshooting

Subject code conflict

Each subject code must be unique. Check existing subjects.

Faculty not available

Verify faculty record exists and is Active.

Prerequisites not validating

Ensure prerequisite subjects exist and are linked to same course.