Configure Leave Types

Set up leave categories for students including medical leave, personal leave, and other absence types.

Time required: 10 minutes

Module: openeducat_student_leave_enterprise

User role: System Administrator, Academic Admin

Prerequisites

System Administrator or Academic Admin role
Student leave module installed
Approval workflow configured (optional)

Steps

Step 1: Navigate to Leave Types

Go to OpenEduCat -> Configuration -> Leave Types
Or Students -> Configuration -> Leave Types
Click Create

Step 2: Enter Leave Type Information

Field	Required	Description	Example
Name	Yes	Leave type name	”Medical Leave”
Code	Yes	Unique code	”MED”
Description	No	Leave details	”Leave for medical reasons”

Step 3: Configure Leave Limits

Field	Description	Example
Max Days per Year	Annual limit	15
Max Consecutive Days	Single stretch	5
Min Days Notice	Advance notice	0 (emergency)
Carry Forward	Allow rollover	No

Step 4: Set Documentation Requirements

Requirement	Description
Document Required	Need supporting docs
Document Types	Allowed documents
Verification Required	Admin verification

Step 5: Configure Approval Workflow

Level	Approver	Description
1	Class Teacher	First review
2	HOD	Department head
3	Dean	Final approval

Step 6: Set Attendance Impact

Setting	Description
Count as Absence	Affects attendance %
Exempt from Minimum	Doesn’t count against
Require Makeup	Compensation needed

Step 7: Define Eligibility

Condition	Description
Student Type	Regular/Part-time
Minimum Enrollment	Days since joining
Course Types	Applicable courses

Step 8: Save Leave Type

Click Save to create the leave type.

Common Leave Types

Leave Type	Max Days	Notice	Documents
Medical Leave	15	0 days	Medical certificate
Personal Leave	10	3 days	None
Emergency Leave	5	0 days	As applicable
Academic Event	Varies	7 days	Event confirmation
Sports Leave	15	5 days	Selection letter
Bereavement	5	0 days	Death certificate
Maternity/Paternity	90/15	30 days	Medical docs

Leave Type Categories

Leave Types
├── Medical
│   ├── Sick Leave
│   ├── Hospitalization
│   └── Recovery Leave
├── Personal
│   ├── Casual Leave
│   ├── Emergency Leave
│   └── Family Leave
├── Academic
│   ├── Conference Leave
│   ├── Research Leave
│   └── Exam Prep Leave
└── Special
    ├── Sports Leave
    └── Cultural Leave

Field Reference

Leave Type

Technical Field	UI Label	Type	Notes
`name`	Name	Char	Leave type name
`code`	Code	Char	Unique code
`max_days`	Max Days	Integer	Annual limit
`max_consecutive`	Max Consecutive	Integer	Days in row
`notice_days`	Notice Required	Integer	Days advance
`document_required`	Require Docs	Boolean	Need documents
`affect_attendance`	Affect Attendance	Boolean	Count absence

Troubleshooting

Leave type not appearing in application

Ensure leave type is Active and eligible for student’s course type.

Limit exceeded error

Student has used maximum allowed days. Check leave balance.

Approval workflow not working

Verify approval levels are configured and approvers are assigned.