Configure Institution

Configure Institution

Set up multi-campus institution structure including branches, affiliations, and organizational hierarchy.

Time required: 20-30 minutes

Module: openeducat_core, openeducat_core_enterprise

User role: System Administrator

Prerequisites

• System Administrator role
• Company/organization details ready
• Campus addresses confirmed

Steps

Step 1: Access Institution Settings

1. Go to Settings -> General Settings
2. Navigate to OpenEduCat section
3. Or go to OpenEduCat -> Configuration -> Institution

Step 2: Configure Main Institution

Field	Required	Description	Example
Name	Yes	Institution name	”ABC University”
Code	Yes	Institution code	”ABCU”
Type	Yes	Institution type	”University”
Established	No	Foundation year	1990

Step 3: Add Contact Information

Field	Description	Example
Email	Official email	”info@abcuniversity.edu”
Phone	Main number	”+1 555-0100”
Website	Institution URL	”www.abcuniversity.edu”
Fax	Fax number	”+1 555-0101”

Step 4: Enter Address

Field	Description
Street	Address line 1
Street2	Address line 2
City	City name
State	State/Province
ZIP	Postal code
Country	Country

Step 5: Configure Campuses

For multi-campus institutions:

1. Go to Campuses tab
2. Click Add a line

Campus	Location	Type	Head
Main Campus	Downtown	Headquarters	Dr. Smith
North Campus	Northside	Branch	Dr. Jones
South Campus	Southside	Affiliated	Prof. Davis

Step 6: Set Up Affiliations

For affiliated colleges:

Field	Description
Parent Institution	Affiliating university
Affiliation Number	Registration number
Affiliation Date	Valid from
Validity	Valid until

Step 7: Add Accreditations

In the Accreditations tab:

Accreditation	Body	Grade	Valid Until
NAAC	National Board	A+	2028-12-31
NBA	Tech Council	Approved	2027-06-30

Step 8: Upload Branding

Item	Description	Dimensions
Logo	Institution logo	200x200 px
Banner	Header banner	1200x300 px
Seal	Official seal	150x150 px

Step 9: Save Institution

Click Save to store institution configuration.

Multi-Campus Management

Campus Hierarchy

ABC University (Main)
├── Main Campus (HQ)
│   ├── School of Engineering
│   └── School of Arts
├── North Campus (Branch)
│   └── School of Business
└── Affiliated Colleges
    ├── College A
    └── College B

Campus-Specific Settings

Setting	Description
Separate Sequences	Different numbering
Local Holidays	Campus-specific
Working Hours	Different timings
Fee Structure	Varying fees

Field Reference

Institution

Technical Field	UI Label	Type	Notes
name	Name	Char	Institution name
code	Code	Char	Unique code
inst_type	Type	Selection	university/college
email	Email	Char	Official email
phone	Phone	Char	Contact number
website	Website	Char	URL

Campus

Technical Field	UI Label	Type	Notes
name	Name	Char	Campus name
campus_type	Type	Selection	main/branch/affiliated
head_id	Campus Head	Many2one	Responsible person
address	Address	Text	Full address

Troubleshooting

Cannot add second institution

Multi-institution support requires Enterprise module. Check license.

Logo not displaying

Ensure image is in correct format (PNG, JPG) and within size limits.

Campus dropdown empty

Create campuses in Institution configuration first.

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Related: Manage Departments | Configure Courses