Configure Facility Types

Configure Facility Types

Set up categories for campus facilities including classrooms, laboratories, libraries, and recreational spaces.

Time required: 10 minutes

Module: openeducat_classroom, openeducat_campus_enterprise

User role: System Administrator, Campus Admin

Prerequisites

• System Administrator or Campus Admin role
• Campus module installed

Steps

Step 1: Navigate to Facility Types

1. Go to OpenEduCat -> Configuration -> Facility Types
2. Or Campus -> Configuration -> Facility Types
3. Click Create

Step 2: Enter Facility Type Information

Field	Required	Description	Example
Name	Yes	Type name	”Computer Laboratory”
Code	Yes	Unique code	”COMP-LAB”
Category	No	Parent category	”Laboratory”

Step 3: Define Type Properties

Set facility characteristics:

Property	Description	Example
Bookable	Can be reserved	Yes
Capacity Type	Fixed/Variable	Fixed
Maintenance Required	Regular upkeep	Yes
Equipment Required	Has equipment	Yes

Step 4: Configure Default Settings

Set defaults for this facility type:

Setting	Description	Default
Default Capacity	Standard capacity	30
Booking Duration	Standard slot	60 min
Buffer Time	Between bookings	15 min
Max Booking	Maximum duration	4 hours

Step 5: Add Required Amenities

Define standard amenities for this type:

Amenity	Required	Quantity
Projector	Yes	1
Whiteboard	Yes	1
Computers	Yes	30
Printer	Optional	1

Step 6: Set Booking Rules

Configure reservation rules:

Rule	Description
Advance Booking	How far ahead
Cancellation Policy	Notice required
Approval Required	Need authorization
Priority Groups	Who gets preference

Step 7: Save Facility Type

Click Save to create the facility type.

Common Facility Types

Type	Category	Typical Capacity	Bookable
Lecture Hall	Academic	100-500	Yes
Seminar Room	Academic	30-50	Yes
Computer Lab	Laboratory	30-60	Yes
Science Lab	Laboratory	30-40	Yes
Library	Study	Varies	Some areas
Auditorium	Event	500-2000	Yes
Sports Hall	Recreation	Varies	Yes
Meeting Room	Administrative	10-20	Yes
Cafeteria	Service	200-500	No

Facility Type Hierarchy

Organize types in categories:

Facility Types
├── Academic Spaces
│   ├── Lecture Hall
│   ├── Seminar Room
│   └── Tutorial Room
├── Laboratories
│   ├── Computer Lab
│   ├── Physics Lab
│   └── Chemistry Lab
├── Study Spaces
│   ├── Library
│   └── Reading Room
└── Event Spaces
    ├── Auditorium
    └── Conference Hall

Field Reference

Facility Type

Technical Field	UI Label	Type	Notes
name	Name	Char	Type name
code	Code	Char	Unique code
category_id	Category	Many2one	Parent category
is_bookable	Bookable	Boolean	Can reserve
default_capacity	Capacity	Integer	Default size
booking_duration	Duration	Integer	Minutes

Troubleshooting

Facility type not appearing in room form

Ensure facility type is Active and properly saved.

Cannot book facility

Check booking rules and user permissions for the facility type.

Amenities not linked

Add amenities manually to individual facilities based on type requirements.

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Related: Configure Classrooms | Manage Exam Rooms