Manage Course Settings

Manage Course Settings

Configure global course settings including default values, validation rules, and academic policies.

Time required: 10 minutes

Module: openeducat_core, openeducat_core_enterprise

User role: System Administrator, Academic Admin

Prerequisites

• System Administrator or Academic Admin role
• Basic system configuration complete

Steps

Step 1: Access Course Settings

1. Go to OpenEduCat -> Configuration -> Settings
2. Navigate to Course Settings section
3. Or go to Settings -> General Settings -> OpenEduCat

Step 2: Configure Default Values

Set defaults for new courses:

Setting	Description	Default
Default Duration	Standard course length	1 year
Default Credits	Credit hours	0
Max Students	Default capacity	60
Min Attendance	Attendance requirement	75%

Step 3: Set Validation Rules

Configure course validation:

Rule	Description	Recommended
Require Code	Course code mandatory	Yes
Unique Code	Codes must be unique	Yes
Date Validation	Check batch dates	Yes
Capacity Warning	Warn on over-enrollment	Yes

Step 4: Configure Course Numbering

Set up automatic code generation:

Setting	Description	Example
Prefix	Code prefix	”CRS”
Separator	Between elements	”-“
Sequence Length	Number digits	4
Include Year	Add year to code	Yes

Result: CRS-2024-0001

Step 5: Set Academic Policies

Define course policies:

Policy	Description
Allow Late Registration	Permit after start
Grace Period	Days for late registration
Course Change Window	Days to change courses
Withdrawal Policy	Drop course rules

Step 6: Configure Integration Settings

Setting	Description
LMS Integration	Auto-create LMS course
Fee Integration	Auto-generate fee structure
Timetable Integration	Enable scheduling

Step 7: Save Settings

Click Save to apply configuration.

Course Templates

Create templates for quick course creation:

1. Go to Configuration -> Course Templates
2. Define template with default values:
   • Duration
   • Credits
   • Default subjects
   • Fee structure

Field Reference

Course Settings

Technical Field	UI Label	Type	Notes
default_duration	Default Duration	Float	Years
default_credits	Default Credits	Integer	Credit hours
max_students	Max Students	Integer	Default capacity
min_attendance	Min Attendance	Float	Percentage
code_sequence_id	Code Sequence	Many2one	Auto-numbering

Validation Settings

Technical Field	UI Label	Type	Notes
require_code	Require Code	Boolean	Mandatory
unique_code	Unique Code	Boolean	No duplicates
validate_dates	Date Validation	Boolean	Check dates

Troubleshooting

Sequence not generating

Check that the sequence is properly configured in Settings -> Technical -> Sequences.

Validation errors on save

Review validation rules. Some rules may conflict with existing data.

Integration not working

Verify related modules (LMS, Fees) are installed and configured.

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Related: Configure Courses | Configure Courses and Batches