Configure Classrooms

Configure Classrooms

Set up classroom and room resources including capacity, facilities, and availability for scheduling purposes.

Time required: 10-15 minutes per classroom

Module: openeducat_classroom, openeducat_classroom_enterprise

User role: System Administrator, Academic Admin

Prerequisites

• System Administrator or Academic Admin role
• Buildings/campus configured
• Facility types defined (optional)

Steps

Step 1: Navigate to Classrooms

1. Go to OpenEduCat -> Classroom -> Classrooms
2. Click Create to add a new classroom

Step 2: Enter Basic Information

Field	Required	Description	Example
Name	Yes	Room identifier	”Room 101”
Code	Yes	Unique code	”RM101”
Building	No	Building location	”Main Building”
Floor	No	Floor number	”1st Floor”
Capacity	Yes	Seating capacity	40

Step 3: Configure Room Type

Select the classroom type:

Type	Description	Typical Features
Lecture Hall	Large capacity	Projector, mic system
Laboratory	Practical work	Equipment, stations
Seminar Room	Small group	Whiteboard, display
Computer Lab	IT classes	Workstations
Library	Study space	Quiet zone

Step 4: Add Facilities/Assets

In the Facilities tab:

1. Click Add a line
2. Select available facilities:

Facility	Quantity	Status
Projector	1	Working
Whiteboard	2	Working
Air Conditioning	1	Working
Computer Stations	30	Working

Step 5: Set Availability

In the Availability tab:

1. Define available time slots
2. Mark any blocked periods
3. Set maintenance schedules

Day	Available From	Available To	Notes
Monday-Friday	08:00	18:00	Regular hours
Saturday	09:00	14:00	Half-day

Step 6: Upload Images

Add room photos for reference:

1. Go to Images tab
2. Upload floor plan, room photos
3. Helps users identify the room

Step 7: Save Classroom

Click Save to create the classroom record.

Bulk Import Classrooms

For multiple rooms:

1. Go to Classrooms list view
2. Click Favorites -> Import records
3. Upload CSV with columns: Name, Code, Building, Capacity

Field Reference

Classroom

Technical Field	UI Label	Type	Notes
name	Name	Char	Required
code	Code	Char	Unique identifier
building_id	Building	Many2one	Building link
floor	Floor	Char	Floor level
capacity	Capacity	Integer	Max occupancy
room_type	Room Type	Selection	lecture/lab/seminar

Facilities

Technical Field	UI Label	Type	Notes
facility_id	Facility	Many2one	Facility type
quantity	Quantity	Integer	Count
status	Status	Selection	working/maintenance

Troubleshooting

Room not appearing in timetable

Verify room is set to Active status and has availability defined.

Capacity warning during scheduling

The room capacity is less than the batch size. Use a larger room or split the batch.

Double-booking conflict

Check room availability settings and existing bookings in the calendar.

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Related: Configure Facility Types | Manage Exam Rooms