Configure Calendar Settings
Configure Calendar Settings
Set up calendar display preferences, notification rules, and integration settings for the academic calendar system.
Time required: 10 minutes
Module: openeducat_timetable_enterprise, calendar
User role: System Administrator
Prerequisites
- System Administrator role
- Academic calendar configured
- Email settings configured (for notifications)
Steps
Step 1: Navigate to Calendar Settings
- Go to Settings -> General Settings
- Scroll to Calendar section
- Click Configure Calendar Settings
Step 2: Configure Display Options
| Setting | Description | Recommended |
|---|---|---|
| Default View | Initial calendar view | Week |
| Week Start Day | First day of week | Monday |
| Working Days | Days to display | Mon-Fri |
| Time Slot Duration | Slot granularity | 30 minutes |
Step 3: Set Notification Preferences
Configure automatic reminders:
| Notification Type | Description | Default |
|---|---|---|
| Event Reminders | Before event start | 15 minutes |
| Assignment Due | Before deadline | 1 day |
| Exam Schedule | Before exam | 1 week |
| Holiday Notice | Before holiday | 2 days |
Step 4: Configure Integration Settings
| Setting | Description |
|---|---|
| Google Calendar Sync | Enable two-way sync |
| Outlook Integration | Microsoft calendar sync |
| iCal Export | Enable calendar export |
| Email Notifications | Send event emails |
Step 5: Set Access Permissions
Define who can view/edit calendar:
| Role | View | Create | Edit | Delete |
|---|---|---|---|---|
| Student | Own events | Personal only | Own | Own |
| Faculty | Class events | Class events | Own | Own |
| Admin | All | All | All | All |
Step 6: Save Settings
Click Save to apply all configuration changes.
Advanced Settings
Color Coding
Customize event colors by type:
| Event Type | Suggested Color |
|---|---|
| Classes | Blue |
| Exams | Red |
| Holidays | Green |
| Meetings | Orange |
| Deadlines | Purple |
Recurring Events
Configure recurring event defaults:
- Go to Recurring Events Settings
- Set maximum recurrence duration
- Configure exception handling
Field Reference
Calendar Settings
| Technical Field | UI Label | Type | Notes |
|---|---|---|---|
default_view | Default View | Selection | day/week/month |
week_start | Week Starts On | Selection | 0=Sunday, 1=Monday |
reminder_time | Default Reminder | Integer | Minutes before |
enable_sync | Enable Sync | Boolean | External sync |
Troubleshooting
Calendar not syncing with Google
- Check OAuth credentials are valid
- Verify API is enabled in Google Console
- Re-authorize the connection
Reminders not being sent
- Verify email settings are configured
- Check scheduled action is running
- Confirm user has email address set
Events not showing for users
Check user has proper access rights to the calendar group.
Related: Set Up Academic Calendar | Configure Calendar