View Student Activities

View Student Activities

Monitor and analyze student activity records across the institution.

Time required: 5-10 minutes

Prerequisites

• Activity User or Manager role
• Activity records exist

Access Activity Log

From Main Menu

1. Go to Students → Activity Logs
2. View all activities

From Student Record

1. Open student profile
2. Click Activities smart button
3. View activities for that student

View Options

List View

Default view showing:

Column	Description
Student	Activity subject
Faculty	Recording faculty
Type	Activity classification
Date	Activity date
Description	Activity details (optional)

Pivot View

Analyze activities by dimensions:

• Rows: Student
• Columns: Activity Type
• Measure: Count

Graph View

Visual bar chart showing:

• Activities by student
• Activities by type

Filter Activities

By Student

1. Use Student filter
2. Search by name
3. View student’s activities

By Faculty

1. Use Faculty filter
2. Find activities recorded by faculty member

By Type

1. Use Type filter
2. Select activity type
3. View categorized activities

By Date

1. Use Date filter
2. Select date range
3. View activities in period

Group Activities

Available Groupings

Group By	Purpose
Student	Activities per student
Faculty	Activities per faculty
Type	Activities by category
Date	Activities over time

Apply Grouping

1. Click Group By dropdown
2. Select grouping option
3. View grouped results

Activity Details

View Full Record

Click on activity to open form:

Field	Description
Student	Activity subject
Faculty	Recording faculty
Activity Type	Classification
Date	Activity date
Description	Detailed notes

Chatter

View activity discussion:

• Comments from faculty
• Change history
• Related communications

Student Portal View

Student Access (Enterprise)

Students can view their activities:

1. Access student portal
2. Navigate to Activities section
3. View personal activity log

Portal Display

Column	Shown
Activity Type	Yes
Date	Yes
Faculty	Yes
Description	Yes

Progression Integration

View in Progression

Activities linked to student progression:

1. Open student progression record
2. View Activity tab
3. See activities for progression period

Add via Wizard

1. From progression, click Get Activity
2. Select activities to link
3. Activities appear in progression

Reports

Activity Analysis

1. Go to Course Analysis & Reporting → Activity Analysis
2. View pivot report
3. Analyze patterns

Migration Report

For migration-type activities:

1. Go to Reports → Migration Report
2. View course transfer activities
3. Filter by date range

Progression Report

Activities included in:

1. Student progression report
2. Sorted by date
3. Shows faculty and description

Export Activities

Export to CSV/Excel

1. Select activities in list view
2. Action → Export
3. Choose format
4. Download file

Export Fields

Select fields to export:

• Student name
• Activity type
• Date
• Faculty
• Description

Field Reference

Activity (op.activity)

Technical Field	UI Label	Type	Notes
student_id	Student	Many2one	Required
faculty_id	Faculty	Many2one	Defaults to current
type_id	Activity Type	Many2one	Classification
description	Description	Text	Activity details
date	Date	Date	Default: today
active	Active	Boolean	Default: True
progression_id	Progression	Many2one	Enterprise link

Security and Access

View Permissions

Role	Can View
Activity User	Read activities
Activity Manager	Read all activities
Faculty	Own-recorded activities
Student	Own activities (portal)

Record Rules

• Faculty see activities they recorded
• Students see their own activities
• Managers see all activities

Troubleshooting

No activities showing

Check:

• Activities exist in system
• You have view permissions
• Filters are not too restrictive

Cannot view student activities

Verify:

• Student record exists
• Activities linked to student
• Access permissions granted

Portal not showing activities

Ensure:

• Portal module installed
• Student has portal access
• Activities in correct state

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Related: Record Activity | Configure Activity Types